Senior Program Analyst

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Gather, validate, consolidate, and analyze program status information for ENLIST Tasks 1–8.

• Create and sustain Monthly Status Report content that includes progress, milestones, outages, staffing changes, risks, issues, corrective actions, Government actions, schedules, and travel summaries.

• Prepare agendas, presentations, briefing materials, minutes, and action-item records for Program Management Reviews.

• Assist in technical status meetings, project status meetings, integrated project team sessions, document reviews, and contract status reviews.

• Document meeting minutes detailing attendance, discussions, decisions, assigned actions, owners, and due dates.

• Monitor milestones, deliverables, dependencies, risks, issues, decisions, opportunities, and action items until closure.

• Maintain program management artifacts, logs, templates, reports, schedules, and other supporting documents.

• Ensure current content is available in the Task Order Management Portal and approved repositories or collaboration platforms.

• Collaborate with task leads to pinpoint reporting gaps, validate information, and rectify inconsistencies.

• Assist in the development and updates of the Project Management Plan, Work Breakdown Structure, Integrated Master Schedule, standard operating procedures, risk-management strategy, communications processes, and quality-management documentation.

• Aid in project kick-off activities, staffing status, transition planning, security coordination, and meeting documentation.

• Contribute to biweekly project status reporting, covering sprints, service levels, incidents, problems, changes, maintenance, contractual activities, issues, and ticket summaries.

• Aid in the preparation and upkeep of the Quality Management Plan and process-improvement documentation.

• Compile, consolidate, and track trip reports and travel information.

• Assist with tracking and approval status for travel authorization and purchasing request workflows.

• Support transition-in and transition-out planning, which includes knowledge transfer, contacts, document locations, schedules, milestones, and outstanding Government actions.

• Oversee deliverable deadlines and organize reviews, approvals, revisions, and final submissions.

• Identify reporting trends, emerging issues, and opportunities for process improvement while communicating findings to program leadership.

• Safeguard sensitive Government and program information while adhering to document-handling, privacy, and security protocols.

⛳️ Requirements

• Active Secret clearance or higher.

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.

• A minimum of 8 years of relevant professional experience.

• Experience in program analysis, management analysis, project coordination, PMO support, or a related field.

• Proven experience in collecting, validating, analyzing, and consolidating status information from multiple teams or technical workstreams.

• Experience in creating executive-level status reports, governance packages, presentations, meeting materials, and decision-support products.

• Background in developing Monthly Status Reports, Program Management Review materials, project status reports, or similar Government deliverables.

• Familiarity with tracking milestones, deliverables, dependencies, risks, issues, decisions, and action items.

• Competence in preparing accurate meeting minutes and maintaining formal program records.

• Experience in maintaining program artifacts within document repositories, collaboration platforms, or management portals.

• Experience in supporting complex programs with ongoing reporting requirements and strict delivery deadlines.

• Background in supporting Department of Defense, federal civilian, or other large government programs.

• Experience in enterprise information technology, modernization, cybersecurity, infrastructure, software engineering, IT service management, or data-analysis programs.

• Proven track record of supporting geographically dispersed teams and consolidating information across various task areas.

• Experience with Integrated Master Schedules, Work Breakdown Structures, transition plans, Quality Management Plans, and Project Management Plans.

• Knowledge of federal task-order management, deliverable-review, records-management, and approval processes.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

• Familiarity with SharePoint, Microsoft Project, Power BI, Jira, ServiceNow, or similar reporting, scheduling, workflow, and collaboration tools.

• Experience in maintaining program portals, dashboards, action trackers, risk registers, or deliverable repositories.

• Understanding of Agile, Scrum, DevSecOps, ITIL, or hybrid program-delivery environments.

• Holding CAPM, PMP, ITIL Foundation, or a similar project or service-management certification.

• Strong analytical and critical thinking skills.

• Excellent written and verbal communication abilities.

• Strong organizational, documentation, and time-management skills.

• High attention to detail and a commitment to data accuracy and document quality.

• Ability to manage multiple parallel assignments in a deadline-driven environment.

• Capability to collaborate effectively with program leadership, task leads, technical personnel, subcontractors, and Government stakeholders.

• Ability to work independently while ensuring consistent communication, accountability, and follow-through.

🏝️ Benefits

• Regular full-time employment.

• Remote work arrangement.

• Preference for candidates located in or near Chicago.

• Opportunity to support a USMEPCOM ENLIST government contract program.

• Potential consideration for other positions that require comparable skills, education, and experience.