Senior Procurement Specialist

This is a fully remote position, open to applicants in Iowa, +4 more states.

📋 Description

• Generate, review, and distribute purchase orders along with necessary documentation, coding, and approvals.

• Source routine goods and services by evaluating pricing, lead times, specifications, and product availability.

• Monitor open purchase orders, follow up on order status, delivery schedules, and backorders, and escalate any issues.

• Verify pricing against negotiated contracts or quoted prices and rectify discrepancies.

• Maintain purchasing records for financial reporting, audits, and compliance assessments.

• Ensure compliance with contract terms, pricing, product consistency, service levels, and authorized vendor usage.

• Assist in vendor onboarding by collecting documentation, confirming vendor information, and facilitating setup.

• Review and edit vendor contracts, NDAs, order forms, and amendments in collaboration with the Legal department.

• Negotiate commercial terms for routine and mid-tier agreements while escalating complex negotiations as necessary.

• Act as the primary vendor liaison, communicating contract expectations and purchasing procedures.

• Aid Accounts Payable in verifying invoice accuracy against invoices, purchase orders, and contracts.

• Track aging invoices, document resolutions, and maintain audit trails.

• Investigate and resolve invoice discrepancies with vendors and internal teams.

• Ensure data integrity in Workday Procurement for vendor records, item master, contract metadata, and purchasing categories.

• Collaborate with IT on Workday configuration adjustments, enhancements, and workflow testing.

• Offer guidance on Workday processes, provide end-user support, troubleshooting, and training.

⛳️ Requirements

• Experience in healthcare or Workday is mandatory.

• Advanced imaging or diagnostic imaging experience is highly preferred.

• 3–5 years of experience in procurement, purchasing, or supply chain management.

• Proven experience in contract review and vendor negotiation.

• Exceptional attention to detail and accuracy in transactional tasks.

• Proficient in Microsoft Office applications, including Excel, Outlook, and SharePoint.

• Familiarity with standard commercial contract terms, SLAs, indemnification, and payment terms.

• Capability to identify and escalate contract risks.

• Strong communication and customer service abilities.

• Must reside in the EST or CST time zone or be willing to work during EST/CST business hours.

• Preferred familiarity with clinical supply chain requirements, capital planning, and vendor compliance standards.

• Supplier relationship management experience, including QBRs and continuous improvement initiatives, is preferred.

• Experience in developing and implementing category strategies is preferred.

🏝️ Benefits

• Competitive compensation.

• Flexible scheduling options.

• Opportunities for cross-training.

• Medical, dental, and vision insurance.

• HSA accounts with employer contributions.

• 401(k) eligibility with employer matching.

• Paid holidays.

• Defined PTO and sick time policies.