Procurement Coordinator

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Assist in managing procurement intake and workflow across various state programs.

• Provide support to stakeholders regarding procurement policies, procedures, and purchasing needs.

• Ensure procurement requests comply with organizational policies and approval protocols.

• Organize and maintain procurement documentation, records, and files prepared for audits.

• Enhance procurement processes and optimize the user experience.

• Contribute to the development of procurement standard operating procedures, job aids, and knowledge base resources.

• Aid in contract intake, routing, execution, repository management, reporting, and record-keeping.

• Track contract expiration and renewal dates, coordinating the complete documentation of contracts.

• Gather, maintain, and validate procurement data for reporting, analytics, and compliance purposes.

• Support audits and data requests by maintaining procurement data and reporting tools.

• Assist with supplier onboarding, documentation collection, banking verification, and onboarding workflows.

• Monitor the status of supplier onboarding and communicate updates to internal stakeholders.

• Serve as a liaison among Procurement, Finance, Legal, Program Operations, and suppliers.

• Follow up on outstanding requests and respond to inquiries related to procurement.

• Aid in organizing procurement training sessions, office hours, communications, special projects, and strategic initiatives.

• Report directly to the Procurement Director, Finance, and Accounting.

⛳️ Requirements

• Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or a related field, or 7+ years of relevant experience.

• Minimum of 2 years of experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative support.

• Familiarity with ERP systems such as Workday, SAP, Oracle, or similar platforms.

• Strong analytical, organizational, and problem-solving abilities.

• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.

• Excellent verbal and written communication skills.

• Preferred: experience in supporting procure-to-pay (P2P) processes.

• Preferred: experience with supplier onboarding and vendor management.

• Preferred: experience with contract lifecycle management systems like Ironclad.

• Preferred: experience in procurement reporting, KPI development, and compliance monitoring.

• Preferred: experience in a nonprofit, regulated, or multi-state operating environment.

• Preferred: familiarity with Extended Producer Responsibility (EPR) regulations, Producer Responsibility Organizations (PROs), or environmental compliance programs.

🏝️ Benefits

• Opportunity for remote work within the United States of America.

• Occasional travel for team offsites, stakeholder meetings, or organizational planning sessions.

• Periodic in-person engagement for candidates located in the Cincinnati, OH or Atlanta, GA areas.