Procurement Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate procurement intake and manage workflows across various state programs.

• Assist stakeholders in understanding procurement policies, procedures, and purchasing needs.

• Oversee procurement requests to ensure compliance with organizational policies and approval protocols.

• Maintain procurement documentation, records, and files that are ready for audits.

• Identify opportunities to enhance procurement processes and elevate user experience.

• Support the development of procurement standard operating procedures, job aids, and knowledge base resources.

• Aid in contract intake, routing, execution, and management of repositories.

• Keep track of contract records and monitor expiration and renewal timelines.

• Collaborate with Legal, Procurement, and business stakeholders to finalize contract documentation.

• Assist in contract reporting and ensure accuracy of the repository.

• Gather, maintain, and validate procurement data for reporting and analytics purposes.

• Manage procurement data and reporting tools effectively.

• Provide support for internal audits and respond to data requests.

• Assist with supplier onboarding and validation of documentation.

• Facilitate supplier banking verification processes and onboarding workflows.

• Monitor onboarding progress and communicate updates to internal stakeholders.

• Act as a liaison between Procurement, Finance, Legal, Program Operations, and suppliers.

• Follow up on outstanding requests and address procurement-related inquiries.

• Offer guidance on established processes and assist in procurement training, office hours, and communications.

• Support special projects and strategic initiatives as needed.

• Perform additional duties as assigned.

• Report directly to the Procurement Director in Finance and Accounting.

⛳️ Requirements

• Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or a related discipline, or 7+ years of relevant experience.

• A minimum of 2 years’ experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative functions.

• Familiarity with ERP systems such as Workday, SAP, Oracle, or similar platforms.

• Strong analytical, organizational, and problem-solving capabilities.

• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.

• Excellent verbal and written communication abilities.

• Preferred: experience in supporting procure-to-pay (P2P) processes.

• Preferred: experience in supplier onboarding and vendor management.

• Preferred: experience with contract lifecycle management systems such as Ironclad.

• Preferred: experience in procurement reporting, KPI development, and compliance monitoring.

• Preferred: experience in a nonprofit, regulated, or multi-state operational environment.

• Preferred: knowledge of Extended Producer Responsibility (EPR) regulations, Producer Responsibility Organizations (PROs), or environmental compliance programs.

🏝️ Benefits

• Occasional travel for team offsites, stakeholder meetings, or organizational planning sessions.

• Periodic in-person engagement opportunities.

• Equal employment opportunity employer.

• Reasonable accommodations available during the application process.