Senior Payroll Specialist, US

📋 Description

• Oversee the complete payroll process: timekeeping intake, gross-to-net calculations, off-cycle runs, terminations, bonuses, and retro pay.

• Ensure compliance with federal, state, and local tax regulations: manage withholdings, deposits, quarterly returns (941, state equivalents), and year-end documents (W-2, W-3, 1099).

• Handle multi-state payroll tasks: track nexus, understand reciprocity rules, manage SUI rates, and local taxes.

• Administer garnishments, benefit deductions, 401(k) contributions, and third-party sick pay.

• Maintain quality and accountability: produce audit-ready records, conduct variance reviews, and perform reconciliations to the general ledger.

• Respond to agency notices, manage amendments, and provide clients with clear options and timelines to keep them at ease.

• Oversee payroll personnel: delegate tasks, review outputs, and offer timely, constructive feedback.

• Educate team members on payroll systems, tax regulations, and organizational processes.

• Document evaluations and performance reviews; mentor staff for advancement opportunities.

• Implement and enhance payroll processing systems.

⛳️ Requirements

• A bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• 3–5 years of payroll experience, including handling multi-state and multi-client cycles.

• Experience in a supervisory role leading a payroll team.

• Intermediate to advanced knowledge of payroll with strong problem-solving abilities.

• Proficiency with payroll software (e.g., Gusto, ADP, Paychex, QuickBooks Payroll, Rippling) and cloud accounting tools.

• Strong skills in Excel/Google Sheets (including lookups and pivots).

• Excellent written and spoken English; client-facing communication skills.

• Willingness to work during U.S. business hours (night shift, PH-based).

🏝️ Benefits

• Permanent remote work — executed effectively.

• Comprehensive company equipment provided (laptop, monitor, and accessories).

• 15 days of paid time off annually plus local holidays.

• Guaranteed annual salary increases.

• Referral bonuses of up to $1,000.

• Monthly flexible stipend (CAS Flex Perks).

• Structured onboarding and ongoing support.

• A company culture that genuinely engages.