Senior Payroll Specialist, US

📋 Description

• Manage payroll cycles from start to finish: timekeeping intake, gross-to-net calculations, off-cycle runs, terminations, bonuses, and retroactive pay.

• Ensure compliance with federal, state, and local tax regulations, including withholdings, deposits, quarterly returns (941 and state equivalents), and year-end processes (W-2, W-3, 1099).

• Oversee multi-state payroll, including nexus tracking, reciprocity rules, SUI rates, and local taxation.

• Handle garnishments, benefit deductions, 401(k) remittances, and third-party sick pay.

• Maintain quality and sign-off processes: audit-ready records, variance reviews, and reconciliations to the general ledger.

• Supervise payroll team members by assigning tasks, reviewing their work, and providing timely and constructive feedback.

• Train team members on payroll systems, tax regulations, and internal processes.

• Document performance evaluations and appraisals while coaching staff towards career advancement.

• Implement and enhance payroll processing systems for efficiency.

• Standardize standard operating procedures (SOPs), checklists, and review processes.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• 3–5 years of experience in payroll, including handling multi-state and multi-client cycles.

• Prior supervisory experience in leading a payroll team.

• Intermediate to advanced knowledge of payroll practices with strong problem-solving abilities.

• Proficient with payroll platforms such as Gusto, ADP, Paychex, QuickBooks Payroll, and Rippling, along with cloud accounting tools.

• Strong skills in Excel and Google Sheets, including lookups and pivot tables.

• Excellent written and verbal communication skills in English, with a client-facing demeanor.

• Willingness to work U.S. business hours, including night shifts for PH-based employees.

🏝️ Benefits

• Permanent remote work — executed effectively.

• Complete company equipment provided, including a laptop, monitor, and accessories.

• 15 days of paid time off (PTO) annually, plus local holidays off.

• Guaranteed annual salary increases.

• Referral bonuses up to $1,000.

• Monthly flexible stipend (CAS Flex Perks).

• Comprehensive onboarding and ongoing support.

• A workplace culture that truly values employee presence.