Senior Payroll Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and implement the complete processing of multi-state semi-monthly and bi-weekly payroll cycles to guarantee accuracy and adherence to regulations.

• Conduct audits and reconciliations of all payroll-related data, including salaries, deductions, tax entries, contributions, and time and attendance records.

• Collaborate with People Operations to manage employee lifecycle changes, leaves of absence information, and benefits deductions impacting payroll processing.

• Manage the registration and tax compliance setup for various state and local tax jurisdictions, ensuring all employer accounts remain compliant.

• Assess, analyze, and revise internal payroll tax procedures to proactively address operational risks and compliance issues.

• Assist with year-end processes, payroll tax filing verifications, and the organized preparation of annual employer reporting documents.

• Perform routine audits of benefit plan payroll deductions and carrier invoices to ensure data alignment within the system.

• Act as the primary contact for employee inquiries, offering clear, empathetic, and timely resolutions to payroll-related questions.

• Collaborate on payroll system workflows, leveraging automation to decrease manual data tracking and improve operational efficiency.

• Gather and present detailed payroll reporting insights to support internal compliance documentation and financial reconciliation efforts.

⛳️ Requirements

• A minimum of 5 years of focused payroll administration experience with multi-state tax compliance and regulatory knowledge.

• Comprehensive understanding of local, state, and federal wage-and-hour laws, payroll tax regulations, and statutory requirements.

• Direct experience in managing payroll systems and navigating software infrastructures for data updates.

• Strong technical skills with data verification tools, standard formulas, and the ability to compile accurate pivot tables.

• Demonstrated analytical skills to audit complex datasets, identify payroll issues, and rectify data errors.

• Excellent attention to detail and a proven track record of maintaining confidentiality with sensitive compensation information.

• Certification as a Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferable.

• Previous experience managing specialized equity compensation payrolls or collaborating with international employer-of-record models is a plus.

🏝️ Benefits

• Health, Dental, and Vision benefits commence on your first day at Spring. You and your dependents will also have access to One Medical accounts, with HSA and FSA plans available, and Spring contributing up to $1K for HSAs based on your plan type.

• Employer-sponsored 401(k) match of up to 2% to assist with retirement savings.

• A yearly allowance of complimentary visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.

• Competitive paid time off policies, including vacation, sick leave, and company holidays.

• After 6 months with Spring, we offer parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents.

• Access to Noom, a psychology-based weight management program tailored to your individual needs and goals.

• Support for fertility care through Carrot, along with a $4,000 reimbursement for related fertility expenses.

• Access to Wellhub, connecting employees to top options for fitness, mindfulness, nutrition, and sleep in one subscription.

• Access to BrightHorizons, which offers sponsored child care, back-up care, and elder care services.

• Up to $1,000 per year for Professional Development Reimbursement.

• $200 per year in donation matching to support your preferred causes.