Payroll Manager

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Take charge of scheduled and off-cycle payroll processes in Rippling for over 1,000 W-2 employees in various states.

• Verify timekeeping, compensation modifications, garnishments, deductions, and final pay.

• Conduct pre- and post-payroll reviews, variance analysis, and funding validation.

• Reconcile payroll with bank, tax, benefits, retirement plan, and general ledger records.

• Manage approved payments to practice owners and non-employees, facilitating year-end Form 1099 reporting.

• Oversee federal, state, and local payroll tax accounts, including registrations, closures, SUI rates, filing frequencies, and authorizations.

• Supervise Rippling filings and payments, resolving tax notices, amendments, penalties, and credits.

• Direct quarter-end and year-end activities, including Forms 941, 940, W-2/W-3, and relevant Forms 1099.

• Act as the primary point of escalation for payroll inquiries from employees and practice owners.

• Lead reconciliations for insurance against enrollments, deductions, and employer contributions.

• Manage 401(k) reconciliations and assist with annual testing, Form 5500 preparation, and independent plan audits.

• Coordinate annual workers' compensation premium audits and ensure resolution of findings.

• Serve as Finni's system owner for Rippling, overseeing configurations, permissions, reporting, internal controls, role-based access, and audit-ready records.

• Develop the payroll knowledge base as the company's definitive resource.

• Create and implement agentic AI workflows for routine payroll inquiries and sensitive case routing.

• Automate agency notice triage, reconciliations, audit preparation, and reporting while monitoring accuracy, timeliness, and open-notice counts.

⛳️ Requirements

• Minimum of 4 years of hands-on U.S. payroll experience.

• At least 2 years of independently managing full-cycle, multi-state payroll for 500+ W-2 employees; experience with 1,000+ is strongly preferred.

• Extensive knowledge of federal, state, and local payroll tax, including SUI, wage-and-hour compliance, garnishments, final pay, and year-end reporting.

• Proven experience maintaining state tax accounts, overseeing provider-filed returns, and resolving agency notices.

• Familiarity with quarter-end and year-end processing, payroll accounting, internal controls, and general ledger reconciliation.

• Practical experience with benefits, 401(k), and workers' compensation reconciliations or audits.

• Experience using Rippling or another contemporary payroll and HRIS platform.

• Proficient in advanced Excel or Google Sheets, with confidence in handling large payroll datasets.

• Demonstrated use of AI or automation tools to create and implement a knowledge base, workflow, bot, or script utilized by others.

• Must be located in the United States or Canada.

• Ability to work during core U.S. business hours and adhere to strict payroll deadlines.

🏝️ Benefits

• Opportunity for mission-critical ownership in a rapidly growing company backed by General Catalyst and nearing profitability.

• Significant autonomy and direct interaction with company leadership.

• Chance to build a modern, AI-first payroll operation.

• Opportunity to assist provider-led ABA practices in growth and delivering exceptional care to families.

• Commitment to equal employment opportunity and reasonable accommodations throughout the hiring process.