Senior Lease Auditor

This is a fully remote position, open to applicants in Florida, +5 more states.

📋 Description

• Perform pre-audit assessments of yearly expense reconciliations to ensure accuracy and compliance with lease agreements.

• Evaluate common area maintenance (CAM), operating expenses, real estate taxes, insurance, utilities, maintenance/repair costs, and capital expenditures.

• Analyze lease terms that govern landlord expense pass-throughs.

• Request and examine landlord documentation, which includes general ledgers, tax bills, insurance papers, utility invoices, amortization schedules, and estimates.

• Maintain communication with landlord representatives during audit processes and dispute resolutions.

• Conduct thorough expense evaluations utilizing standardized checklists and year-over-year variance analysis worksheets.

• Work in conjunction with Lease Analysts to provide updates on audit progress, findings, and recommendations to clients.

• Draft final audit analyses and summaries of findings.

• Create invoices for savings and recovery to be sent to clients.

• Organize and maintain audit files, records, tracking systems, statuses, communications, open issues, closed audits, and realized savings.

• Regularly report audit statuses to internal management.

• Collaborate with landlords, owners, managers, accountants, legal representatives, and risk management personnel on complex audit and lease matters.

• Manage a substantial volume of pre-audits each year.

• Supervise the maintenance of account processes and playbooks alongside the Operations Director.

• Reconcile client payments associated with operating expenses (OPEX), CAM, and taxes.

• Coordinate with international internal teams for joint audits.

• Conduct quality control reviews of Lease Auditor work and assist in resolving disputes.

• Investigate tax websites for GIS/parcel maps and liaise with taxing authorities.

⛳️ Requirements

• An associate or bachelor’s degree in business, accounting, real estate, or a related field is preferred.

• A minimum of 5 years of relevant experience in commercial real estate lease administration and/or the paralegal, accounting, or property management sectors is preferred.

• Experience in either the landlord or tenant sector is necessary.

• Entry-level skills in managing and executing lease audits related to OPEX, CAM, RET, insurance, and utilities are required.

• Familiarity with conducting pre-audit reviews of annual expense reconciliations is essential.

• Strong understanding of commercial lease terminology and expense pass-through provisions is required.

• Knowledge of Proportionate Share, Management and Administrative fees, Base Years, gross-up provisions, caps, amortization of capital expenditures, GLA, GLOA, and co-tenancy is crucial.

• Familiarity with various lease types including commercial, retail, medical, and industrial is necessary.

• Basic understanding of Stark Laws as they pertain to medical clients is preferred.

• Experience with commercial real estate database applications such as ProLease, Harbor Flex, or CoStar is beneficial.

• Proficiency in accounting software like MRI or Yardi, or other lease management database systems is advantageous.

• Ability to work with NNN and Base Year leases is required.

• Capability to investigate tax websites for GIS/parcel maps and communicate with taxing authorities is necessary.

• Must be authorized to work in the United States on a full-time basis.

• Must thrive in a high-volume, performance-oriented environment.

• Excellent organizational, interpersonal, and communication skills are essential.

• Highly detail-oriented, professional, ethical, and capable of multitasking under pressure is crucial.

🏝️ Benefits

• Employer-subsidized medical benefits that include prescription coverage, dental, and vision.

• Employer-paid basic life/AD&D insurance.

• Short-term and long-term disability insurance coverage.

• 401(k) plan with employer matching contributions.

• 10 days of sick leave available.

• Minimum of 15 vacation days each year.

• Unlimited time off for specific senior-level positions.

• 10 paid holidays throughout the year.

• Two personal flex days provided.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Annual bonuses based on performance of both the company and the individual.

• Flexible remote working arrangements available.