Senior Federal Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Federal Pursuits and Proposals Manager in organizing and preparing intricate federal proposals.

• Collect, arrange, and review proposal materials to ensure they comply with federal regulations and client specifications.

• Help facilitate internal and external kick-off meetings, monitor meeting tasks, and follow up on deadlines.

• Monitor proposal progress, deadlines, and milestones to guarantee timely submissions.

• Contribute to federal proposals, including responses to SF330.

• Engage in Shipley-inspired color reviews and integrate documented feedback into final drafts.

• Draft, technically edit, and compose proposal content.

• Create, edit, and oversee multiple SF330 sections, including Part IIs, based on priority.

• Develop templates according to RFP requirements and format documents for final submission.

• Manually construct proposal matrices and ensure adherence to solicitation requirements and project specifics.

• Address client inquiries for additional information or clarification after submission.

• Monitor proposal status and assist in follow-up communications.

• Coordinate communication with internal teams and external partners.

• Maintain and organize proposal libraries, templates, and essential documentation.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Communications, or a related discipline.

• At least 5–10 years of experience in federal proposal coordination, particularly in A-E services.

• Experience managing multiple SF330 sections, including Part IIs, based on priority.

• Experience with federal contracts for agencies such as DOD, DOE, GSA, VA, or NASA is preferred.

• Strong comprehension of federal procurement regulations, including FAR, DFARS, and agency-specific requirements.

• Highly proficient in Adobe Suite, particularly InDesign.

• Capability to coordinate several proposals simultaneously and adhere to tight deadlines.

• Familiarity with Shipley methodology and the color team review process.

• Excellent written and verbal communication abilities.

• Strong research skills, encompassing market research, competitive analysis, and risk analysis.

• Ability to create and edit content with minimal reliance on AI tools.

• Willingness to travel 10% for select meetings and conferences.

🏝️ Benefits

• Performance-based bonuses.

• Medical, dental, and vision insurance.

• 401(k) with company matching.

• Paid time off and company holidays.

• Wellness programs and employee assistance resources.

• Support for professional development.

• Employee-owned company with a shared ownership culture.