Senior Executive Assistant

This is a fully remote position, open to applicants in Europe.

📋 Description

• Provide daily administrative assistance to the founder and COO.

• Oversee and coordinate intricate calendars, meetings, appointments, and events.

• Organize meeting logistics, which includes arranging rooms, virtual links, materials, and communicating with attendees.

• Prepare leadership for meetings, appointments, and commitments by monitoring schedules and sending reminders.

• Compose, format, proofread, and organize correspondence, presentations, reports, and various other materials.

• Maintain well-organized and up-to-date electronic files, records, and executive documentation.

• Arrange both domestic and international travel, encompassing flights, hotels, ground transportation, and itineraries.

• Manage expense reports, receipts, reimbursements, and corporate card reconciliations.

• Create agendas and meeting materials, take notes, and track action items and follow-ups.

• Facilitate meetings and communications across departments, partners, vendors, and stakeholders.

• Assist with visitors, meetings, meals, events, and other business activities.

• Support special projects and administrative initiatives designated by leadership.

• Act as a professional point of contact for both internal and external stakeholders.

• Collaborate with HR, finance, legal, IT, and operations on leadership-related requests.

• Manage confidential business and personnel information with the utmost discretion.

⛳️ Requirements

• 2 to 5 years of experience in an administrative, executive support, or office coordination capacity, preferably assisting senior leaders or executives.

• Outstanding organizational and time management skills.

• Excellent written and verbal communication abilities.

• Strong attention to detail.

• Capability to exercise discretion and maintain confidentiality regarding sensitive business and personnel information.

• Ability to anticipate needs, identify issues early, and independently follow through.

• Comfortable operating in a fast-paced environment where priorities may change quickly.

• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

• Experience in coordinating complex calendars and business travel preferred.

• Familiarity and proficiency with AI tools for drafting, organizing, and daily productivity is a significant advantage.

• Must currently reside in Latin America (LATAM) or Europe.

• Professional home office setup.

🏝️ Benefits

• Competitive monthly compensation in USD.

• 15 paid vacation days annually.

• All U.S. federal holidays off.

• 100% remote work from any location in LATAM or Europe.

• Professional home office setup provided.

• Fast-paced, high-growth environment within the global fintech and cryptocurrency sector.

• Collaborative, high-trust culture fostered by Veta Virtual and its clients.

• A short two-minute video question as part of the screening process.