Senior Executive Assistant

This is a fully remote position, open to applicants in North Carolina, +1 more state.

📋 Description

• Collaborate closely with the Chief Strategy Officer (CSO), aligning with shifting priorities, anticipating needs, and exercising sound judgment to manage requests and interruptions.

• Oversee calendars across various global time zones and safeguard time for preparation and concentrated work.

• Equip the CSO for internal, customer, and partner meetings by outlining objectives, preparing pre-reads, and ensuring clarity in decisions.

• Document decisions, responsible parties, and deadlines for selected meetings while ensuring commitments are followed through.

• Organize and independently carry out essential meetings, events, and off-site gatherings.

• Uphold team rhythms and internal communications to maintain organizational alignment.

• Manage both domestic and international travel, optimizing itineraries and addressing last-minute changes across time zones.

• Prepare and reconcile expense reports, purchase requisitions, and related financial documents.

• Handle highly sensitive information regarding compensation, performance, business operations, organization, security, and incidents with utmost discretion.

• Assist in the creation of presentations, communications, and special projects that further the CSO’s priorities.

• Utilize approved AI tools to craft briefings, synthesize information, automate repetitive tasks, enhance follow-through, safeguard sensitive information, and validate output quality.

• Share effective AI practices and mentor other administrative professionals.

⛳️ Requirements

• B.S./B.A. degree or equivalent experience.

• Over 8 years of experience in supporting senior executives within dynamic, global organizations.

• Practical experience utilizing AI to enhance work processes, with specific examples.

• A strong desire for continuous learning.

• Excellent prioritization, communication skills, and attention to detail.

• Ability to adapt as priorities evolve.

• Demonstrated discretion, sound judgment, and poise under pressure.

• Capacity to build strong relationships and remain approachable across a distributed organization.

• Willingness to provide support beyond standard working hours when required.

• Advanced proficiency in Microsoft Office, Google Workspace, and digital productivity tools.

• Experience in supporting executives at the VP level or higher is considered a plus.

• Self-motivated, resourceful, and enthusiastic about embracing new technologies, processes, and best practices.

• This role is open to remote candidates located in the Central or Eastern time zones.

🏝️ Benefits

• Equity.

• Comprehensive benefits.

• Opportunity to work from the offices in Austin or Raleigh.

• Flexibility to provide support outside of regular working hours when necessary.