This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the management of sales and information inboxes.

• Ensure timely follow-ups are tracked to prevent any oversight.

• Complete purchase orders along with client-specific vendor forms utilizing company templates and information.

• Input and arrange data efficiently.

• Maintain dashboards on Monday.com.

• Process various documents as needed.

• Organize information relevant to finance and accounting departments.

• Assist with internal communications.

• Participate in calls as a silent listener, taking notes as required.

• Client-facing sales responsibilities will remain with the sales team.

⛳️ Requirements

• Extensive experience as a professional Executive Assistant.

• Demonstrated skills in proactive and persistent follow-up.

• Excellent communication and language proficiency.

• Eagerness to learn about the defense sector.

• Ability to thrive in a rapidly growing team environment.

• Familiarity with tools such as Monday.com and Salesforce.

• Proficient with various platforms including Monday.com, Slack, Salesforce, Google Drive, Dropbox, Microsoft Outlook, Microsoft Teams, Zoom, Google Meet, FedEx, DHL, L3Harris and Northrop Grumman electronic forms, GoDaddy, shipping platforms, WhatsApp, and Signal.

• Preferred background as a veteran EA with a capacity to mentor the team.

• US-accented English is preferred but not mandatory.

• Submission of an English resume is required.

• CEFR English proficiency level must be included in the application.

• A 1-minute introduction video is required, ideally recorded using Loom.

• Availability to work between 9 AM and 3 PM MST.

• Part-time commitment of 20 hours weekly is expected.