Executive Assistant, Administration – English-Speaking, Part-Time

This is a fully remote position, open to applicants in France.

📋 Description

• Assist managers and executives in the preparation of budgets.

• Maintain and update various files and records.

• Generate reports on operations, workforce changes, and other key performance indicators.

• Utilize company tools and software to create reports, statistics, schedules, tables, charts, correspondence, and presentations.

• Design and enhance processes to optimize workflow efficiency.

• Act as the administrative point of contact for both internal and external stakeholders regarding administrative matters.

• Oversee supplier relationships from an operational standpoint.

• Monitor local and national events, including regional meetings, seminars, and conferences.

• Oversee the management of the vehicle fleet.

• Provide coverage for an employee’s sick leave and ensure business continuity during this time.

• Take the initiative to implement and share new processes and skills to effectively manage a diverse range of assignments.

• Apply knowledge that extends beyond direct expertise.

• Execute the most complex and technical tasks within the field.

• Anticipate potential challenges and propose effective solutions for the team.

• Work independently by interpreting and applying company policies.

• Support and mentor less experienced team members.

• Serve as a subject-matter expert or team coordinator when appropriate, without direct managerial responsibilities.

• Manage the administrative, contractual, and accounting follow-up of service providers and external partners.

• Vehicle fleet management: oversee active contracts, track orders, and maintain administrative documentation.

• Event management: ensure compliance with I-Hub and event standards.

⛳️ Requirements

• A minimum of 6 years of experience in a similar role is preferred.

• High school diploma, technical certification in a related field, or equivalent experience is preferred.

• Customer-focused and results-oriented.

• Strong aptitude for anticipating needs and issues.

• Business acumen and a strong performance-driven mindset.

• Detail-oriented and rigorous in approach.

• Strong analytical and synthesis capabilities.

• Excellent communication skills.

• Influential leadership skills with the ability to unite cross-functional teams.

• Proactive with the ability to make recommendations.

• Ability to manage multiple priorities concurrently.

• Team-oriented and collaborative in nature.

• Agile and adaptable to change.

• Committed to continuous improvement.

• Strong ethical standards and a respect for compliance requirements.

🏝️ Benefits

• Part-time employment.

• Remote work from any location within the country.

• An inclusive workplace that values diversity in thought, experience, and background.

• Equal Opportunity employment.