Senior Executive Assistant

This is a fully remote position, open to applicants in Mexico, +3 more countries.

📋 Description

• Oversee multiple email accounts, prioritizing urgent issues, actionable requests, and significant updates.

• Coordinate intricate calendars, schedule appointments, and proactively address conflicts.

• Prepare meeting briefs, written communications, and supporting documents in advance of calls.

• Allocate preparation time on the calendar prior to critical meetings.

• Compose replies and maintain organized records of correspondence.

• Keep an overview of priorities, deliverables, pending decisions, and outstanding tasks.

• Follow up with both internal and external stakeholders to ensure progress and prevent delays.

• Develop and manage systems for task tracking, documentation, and knowledge management.

• Utilize AI tools to summarize information, organize documents, and optimize administrative workflows.

• Constantly enhance processes to allow leadership to focus on strategic priorities.

• Track follow-up actions with external contacts.

• Organize business documents and prepare information for review by leadership.

• Conduct research on companies, contacts, and industry events.

• Arrange flights, accommodations, and itineraries.

• Investigate relevant conferences and set up meetings with key contacts.

⛳️ Requirements

• 7–10+ years of experience in executive assistance or senior-level executive support.

• Proven experience supporting senior executives, founders, or partners in a high-paced environment.

• Proficient management of multiple executive email accounts and complex multi-party calendars, including the preparation of meeting briefs.

• Experience in coordinating travel arrangements, including flights, accommodations, and itineraries.

• Familiarity with using AI tools to summarize information, organize documents, or enhance workflows.

• Background in managing digital tools for task tracking, documentation, and knowledge management.

• Proficient in English at C1+ CEFR level.

• Nice to have: experience in private equity, investment firms, or financial services.

• Nice to have: understanding of deal-related documentation, data rooms, and investment processes.

• Nice to have: experience with Notion, Microsoft 365, CRM platforms, or project management tools.

• Nice to have: experience in implementing new systems or redesigning existing workflows.

🏝️ Benefits

• Competitive Salary: Based on experience and skills.

• Fully remote—work from anywhere.

• Team incentives: Recognition for maintaining 100% CRM hygiene and timely reporting.

• Generous PTO in line with company policy.

• HMO coverage after 3 months for PH-based full-time employees.

• Direct mentorship from international industry experts.

• Ongoing access to learning and development resources.

• Global networking opportunities with professionals worldwide.