Senior Events Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver comprehensive operational and logistical support for the yearly Pantheon user conferences.

• Collaborate with the Business Development team to create and enhance the Pantheon sponsorship prospectus.

• Assist in selling sponsorship packages and booths.

• Work alongside the expo hall production team on booth design, layout, and logistics.

• Manage the sponsor-facing website experience, sponsorship SKUs, and necessary web updates.

• Monitor sponsorship revenue and ensure precise financial reporting.

• Act as the main point of contact for sponsors and partners.

• Oversee large-scale sponsored events and provide on-site support for sponsors.

• Establish internal booth requirements and coordinate booth necessities across Customer Programs and Customer Success.

• Develop the expo floor strategy and layout for a space exceeding 100,000 sq ft.

• Design and curate lounges, activations, stages, and networking areas.

• Lead the turnkey booth program and set design standards.

• Manage relationships with the exhibit house, including production, fabrication, and delivery.

• Convert strategic goals into creative direction in collaboration with the internal creative team.

• Coordinate efforts among internal stakeholders, sponsors, and vendors.

• Supervise on-site expo operations, including move-in/move-out, booth setup, and problem resolution.

• Ensure sponsor adherence to booth specifications, deadlines, and operational requirements.

• Contribute to additional Pantheon workstreams and special projects.

⛳️ Requirements

• 5–7 years of relevant experience in event management.

• Experience in organizing large-scale user conferences with over 5,000 attendees.

• Required proficiency and hands-on experience with Cvent, encompassing website builder, registration logic, and reporting.

• Proven capability to manage a high volume of vendor invoices.

• Ability to track expenses and navigate corporate procurement processes accurately.

• A collaborative team player with a strong customer-service orientation and high energy.

• Outstanding written communication skills.

• Capability to manage external sponsor expectations and address internal employee inquiries.

• Exceptional attention to detail and disciplined management of numerous complex tasks.

• Self-motivated and confident in taking ownership within a fast-paced environment.

• Willingness to travel and provide extensive on-site support for Pantheon.

• Hands-on experience working with exhibit houses and managing large-scale expo floor constructions.

• Experience in coordinating booth design and executing on-site logistics.

🏝️ Benefits

• Flexible time off.

• Opportunities for learning and development.

• Comprehensive onboarding program.

• Leadership training for Titans at all levels.

• Various programs and events.

• Bonusly rewards.

• Peer-nominated awards.

• Company-covered medical, dental, and vision insurance.

• 100% employer-paid options and 90% coverage for dependents.

• FSA and HSA options.

• 401k matching.

• Telehealth options, including memberships to One Medical.

• Parental leave and support.

• Up to $20k in fertility services, including IUI and IVF.

• Reimbursement for surrogacy and adoption.

• On-demand maternity support via Maven Maternity.

• Complimentary breast milk shipping through Maven Milk.

• Pet insurance.

• Legal advisory services.

• Financial planning tools.

• Annual bonus.

• Equity opportunities.