Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the planning and logistics for both internal and external events, such as industry conferences, sales-focused events, executive programs, client meetings, and employee recognition initiatives.

• Oversee attendee registration, exhibitor orders, vendor onboarding, shipping, tracking, and materials management.

• Develop and sustain event documentation, communication drafts, training resources, and materials to support meetings.

• Manage swag orders, requests, inventory tracking, and fulfillment using Reachdesk or other assigned platforms.

• Monitor event budgets, expenses, purchase orders, invoices, P-card transactions, receipt reconciliation, and reporting.

• Assist in researching venues, vendors, promotional materials, incentives, and enhancing attendee experiences.

• Gather post-event reports, survey feedback, outcomes, and key insights.

• Provide on-site support for events, including booth setup and dismantling, material coordination, staffing assistance, and logistics for VIP or special events.

• Complete special projects and other assigned responsibilities.

⛳️ Requirements

• A bachelor's degree in marketing and/or one to three years of pertinent experience in corporate events.

• Experience in the healthcare sector is an advantage.

• Willingness to travel up to 25% of the time.

• Excellent verbal, written, and interpersonal communication abilities.

• Eagerness to continuously enhance existing skills and learn new ones.

• Outstanding organizational skills with keen attention to detail.

• Capability to meet deadlines across multiple projects with overlapping timelines.

• Confidence, self-motivation, and a positive demeanor.

• Aspiration for growth in marketing and/or event management.

• Strong critical thinking and problem-solving skills.

• Self-sufficient and resourceful, exhibiting strong collaboration abilities.

• Composed under pressure.

• Proficiency in Microsoft Office applications, particularly PowerPoint and Excel.

• Familiarity with Cvent and Asana is preferred.

• Ability to perform duties with or without reasonable accommodation.

• Must provide a dedicated and secure workspace.

• Must ensure high-speed internet access/connectivity and maintain an office setup.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Disability insurance

• Life insurance coverage

• 401(k) savings plans

• Paid family leave

• 9 paid holidays each year

• 17-27 days of Paid Time Off (PTO) annually, depending on specific role and tenure

• Remote work options

• Virtual interview process