Senior Contracts Administrator

This is a fully remote position, open to applicants in Alabama, +46 more states.

📋 Description

• Oversee the complete life cycle of prime contracts and task orders independently.

• Manage subcontracts for AMA awards, encompassing requirements definition, solicitation, proposal evaluation, negotiation, award, modifications, funding administration, and closeout.

• Administer agreements under which AMA acts as a subcontractor.

• Review, negotiate, and manage commercial agreements, including master services agreements, task orders, statements of work, nondisclosure agreements, and teaming agreements.

• Oversee and manage contracts from pre-award to post-award to ensure compliance with FAR, DFARS, NASA FAR Supplement, and other relevant regulations.

• Interpret contractual work requirements, obligations, clauses, and risks for program teams.

• Assist in proposal and bid preparation by examining solicitations, statements of work, and specifications.

• Identify contractual risks, notify management, and propose mitigation strategies.

• Act as a liaison with Government contracting personnel and teaming partners.

• Support program reviews on a monthly, quarterly, and annual basis with contract status, funding, and compliance information.

• Coordinate the review and approval of contractual documents.

• Compile contractual requirements into precise Requests for Proposal for competitive negotiations.

• Assess subcontractor proposals, including technical bid analyses, price and cost analyses, and source selection support.

• Prepare recommendations for award and terms and conditions for subcontracts.

• Collaborate with Finance and Program Management to address cost overruns and funding issues.

• Maintain comprehensive and precise contract and subcontract files while monitoring requirements and deadlines.

• Work closely with Program Managers, technical representatives, Finance, Procurement, customers, prime contractors, subcontractors, and contracts staff.

⛳️ Requirements

• Bachelor’s degree in business administration, contracts management, supply chain management, finance, economics, accounting, legal studies, or a related field, or a Master’s Certificate in Government Contracting; an equivalent combination of education and directly relevant experience may be accepted.

• Mid-level: minimum of 5 years of progressive experience in contracts or subcontract administration.

• Senior-level: at least 8 years of progressive experience, including independent management of complex agreements and negotiations.

• Proficient understanding of FAR and DFARS and their application to prime contracts and subcontracts, including prime contract flowdowns.

• Experience in administering cost-type, fixed-price, and labor-based contracts and subcontracts, including CPFF, CPAF, FFP, T&M, and labor-hour contracts.

• Strong experience with commercial contracts and subcontracts, including administering subcontracts awarded to other companies and agreements where the employer functions as a subcontractor.

• Must be a U.S. Citizen or U.S. Permanent Resident.

• Proven self-starter who takes ownership of tasks and progresses work with minimal supervision.

• Ability to prioritize competing demands, meet deadlines, and maintain consistent progress in a dynamic environment.

• Capability to research unfamiliar or nonroutine issues, apply established guidance, and devise proposed solutions.

• Sound judgment in addressing matters independently and escalating risks in a timely manner.

• Attention to detail and the ability to independently verify work, incorporate feedback, and apply lessons learned.

• Effective written and verbal communication skills, timely status updates, and reliable follow-through.

• Ability to collaborate efficiently with diverse technical and administrative teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Preferred: familiarity with the NASA FAR Supplement.

• Preferred: knowledge of Cost Accounting Standards (CAS), the Service Contract Act (SCA), and GSA Schedule contracting.

• Preferred: experience supporting a CPSR or working within an approved purchasing system.

• Preferred: experience with Deltek Costpoint Procurement, Subcontracts, or Contracts modules, and SharePoint.

🏝️ Benefits

• Paid personal leave.

• Federally recognized holiday leave.

• Salary deferrals into a 401(k)-matching plan with immediate vesting.

• Tuition reimbursement.

• Short-term disability plan.

• Long-term disability plan.

• Medical insurance options.

• Dental insurance options.

• Vision insurance options.

• Engaging, collaborative, and supportive work environment.

• Opportunities for professional growth.