Senior Associate, Operations – Foundation Partnerships

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure the prompt execution of grant and sub-award agreements while maintaining project records in the grants management database.

• Coordinate grants management processes alongside Foundation Partnerships relationship managers and UNICEF USA departments.

• Initiate and oversee due diligence and legal review processes.

• Facilitate the recording of pledges and payments, including documentation and fund transfers.

• Collaborate with finance and compliance teams on sub-granting and contracting matters.

• Review and prepare initial budgets for grant proposals and financial reports.

• Manage workflows related to grant agreements, invoices, reimbursements, payment requests, and revisions to grants, projects, and budgets.

• Maintain information regarding partner activations, events, and engagements.

• Conduct research on prospects and analyze the foundation sector landscape.

• Monitor and communicate trends among foundations and partners.

• Contribute to strategies related to themes and prospects.

• Create materials for partner engagement, including presentations, concept notes, one-pagers, and briefing notes.

• Provide scheduling and calendar support for events involving the team.

• Organize meetings for the team and partners.

• Maintain process documentation and ensure compliance with audit requirements.

• Maintain and enhance team knowledge information systems.

• Collaborate with Marketing and Communications, Global Programs, Legal, and Grants Management/Finance teams.

• Act as a liaison to cross-functional teams.

• Train new staff members and offer onboarding assistance.

• Prepare analytical reports and presentations, and report on meetings and information-sharing sessions.

• Capture and track data and narrative points related to grant impact.

• Coordinate learning sessions, grant closeout debriefings, and associated meetings.

• Support coordination across decentralized partnership portfolios.

• Identify opportunities to enhance team efficiency, systems, and processes.

⛳️ Requirements

• Bachelor’s degree with three to four years of relevant experience.

• Strong organizational abilities and meticulous attention to detail.

• Capability to manage competing priorities and deadlines from various task owners.

• Experience with program finances and budgeting.

• Proficient in Microsoft Excel, including common functions and formulas.

• Excellent written and verbal communication skills.

• Ability to learn and adapt as necessary.

🏝️ Benefits

• Remote work arrangement.