Senior Associate – Accounts Payable

This is a fully remote position, open to applicants in India.

📋 Description

• Review and process invoices from vendors and consultants, reimbursement claims, travel expenses, advances, statutory payments, and other payment requests.

• Verify supporting documents, approvals, procurement records, contracts, and budget availability.

• Ensure timely payments to vendors, reimbursements to employees, advances, and statutory payments.

• Maintain payment trackers and oversee payment timelines.

• Reconcile vendor statements and address discrepancies with internal teams and vendors.

• Keep complete, audit-ready documentation for payable transactions.

• Assist with month-end and year-end accounts payable and accrual closing activities.

• Act as the primary contact for inquiries regarding vendor payments.

• Collaborate with program, procurement, budget-holder, finance, and vendor stakeholders.

• Maintain vendor master records, contracts, tax documents, and banking details.

• Facilitate the onboarding of new vendors and complete necessary documentation.

• Ensure adherence to organizational policies, donor requirements, internal controls, and statutory regulations.

• Guarantee accurate accounting classification and project allocation of expenses.

• Assist with internal and external audits by providing schedules, reconciliations, and documentation.

• Identify and escalate process risks, exceptions, and compliance issues.

• Apply GST, TDS, and other applicable statutory requirements; coordinate tax reconciliations and documentation.

• Stay updated on regulatory changes impacting accounts payable.

• Enhance accounts payable trackers and workflows using Google Sheets and Excel.

• Support the implementation and optimization of accounting and expense management systems.

• Develop and revise SOPs, process documentation, and training materials.

• Identify opportunities for automation and efficiency improvements while strengthening financial controls and finance operations.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.

• At least 5–6 years of relevant experience in Accounts Payable, Finance Operations, or Accounting.

• Strong knowledge of invoice processing, vendor management, reimbursements, advances, and payment cycles.

• Working knowledge of GST, TDS, and related compliance requirements.

• Proficient in Google Sheets and MS Excel, including lookups, data validation, reconciliation, reporting, and financial trackers.

• Exceptional attention to detail and a commitment to accuracy.

• Ability to handle multiple priorities and meet deadlines effectively.

• Strong communication and stakeholder management capabilities.

• Capacity to work independently and coordinate across teams.

• Experience in non-profits, consulting firms, or project-based organizations is preferred.

• Familiarity with accounting and expense management platforms such as Zoho Books, Zoho Expense, Tally, QuickBooks, or similar is advantageous.

• Exposure to procurement processes and contract management is a plus.

• Highly organized and detail-oriented; demonstrates ownership and proactively resolves issues.

• Strong collaboration and problem-solving skills.

• Values accuracy, compliance, and continuous improvement.

🏝️ Benefits

• Insurance

• Travel allowance

• Flexible/dynamic roles and opportunities for growth

• Inclusive and diverse work environment

• Accommodation for disabilities or special needs during the recruiting process