Senior Administrative Assistant, PBS Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative assistance to leadership within Pharmacy Benefit Services Operations.

• Oversee intricate calendars for senior executives.

• Organize leadership meetings, team gatherings, business projects, travel arrangements, and expense reporting.

• Assist with event planning, communications, logistics, on-site support, and follow-up activities.

• Create, update, and refine presentations and materials utilizing PowerPoint, Excel, and Word.

• Employ AI-driven productivity tools to generate meeting documents, agendas, summaries, and follow-up tasks.

• Manage sensitive information with confidentiality.

• Execute and monitor expense reports in alignment with company policies.

• Arrange both domestic and international travel, including flights, accommodations, transport, and itineraries.

• Contribute to broader administrative service projects in collaboration with other teams or locations.

• Engage and collaborate with internal matrix partners, leaders, team members, and business stakeholders.

• Provide backup support to other administrative professionals and take on additional assigned duties.

⛳️ Requirements

• A high school diploma or GED is mandatory.

• A minimum of 3 years' experience as an Administrative Assistant, with a proven track record in supporting multiple senior leaders is preferred.

• Strong technical skills in computer applications are essential.

• Proficiency in Excel, including pivot tables and VLOOKUP functions is required.

• Competence in PowerPoint, Outlook, Word, MS Teams, and web navigation is necessary.

• A background in health care or Pharmacy Benefit Services Operations, along with a general grasp of business processes is preferred.

• Outstanding attention to detail and excellent follow-up abilities are crucial.

• Capability to think proactively, foresee needs, and tackle potential issues is essential.

• Strong written and verbal communication skills are required.

• Ability to thrive in a fast-paced environment and adapt swiftly to change is necessary.

• Skill in managing, prioritizing, and handling multiple projects simultaneously is important.

• Strong organizational capabilities are essential.

• Ability to work independently as well as collaboratively within a team is required.

• Ability to meet tight deadlines and perform well under pressure is necessary.

• Capacity to anticipate the needs of customers, leaders, and business partners is essential.

• For remote work, a cable broadband or fiber optic internet connection with a minimum of 10Mbps download and 5Mbps upload speed is required.

🏝️ Benefits

• Eligibility for an annual bonus plan.

• Medical insurance coverage.

• Vision insurance options.

• Dental insurance benefits.

• Access to well-being and behavioral health programs.

• Participation in a 401(k) plan.

• Company-paid life insurance.

• Tuition reimbursement opportunities.

• At least 18 days of paid time off annually.

• Paid holidays throughout the year.

• Various leaves of absence available.

• Requirement for home working includes a cable broadband or fiber optic internet service with a minimum of 10Mbps download and 5Mbps upload speed.