Executive Virtual Assistant, Admin, LinkedIn Outreach, Appointment Setting, Cold Calling

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide high-level executive and administrative assistance.

• Oversee calendar management and appointment scheduling.

• Organize discovery calls, coaching sessions, and partnership meetings.

• Take notes and distribute minutes from meetings.

• Perform basic research and various administrative duties.

• Work closely with the client’s team based in India.

• Send tailored LinkedIn connection requests and follow-up messages.

• Foster relationships with coaches, trainers, executives, business leaders, prospective coaching partners, and corporate clients.

• Initiate discussions around strategic partnerships.

• Consistently follow up with potential prospects.

• Maintain well-organized outreach records using prospect lists.

• Qualify interested prospects for further engagement.

• Arrange meetings and coaching consultations.

• Coordinate calendars, confirm appointments, send reminders, and reschedule as necessary.

• Conduct professional outbound calls when required.

• Follow up with prospects through WhatsApp calls and other communication platforms.

• Develop rapport with potential clients and coaching partners.

• Assist in converting outreach efforts into confirmed appointments.

• Recommend and adapt to international calling platforms as the business scales.

• Potentially assist with video editing, digital marketing, social media content management, CRM management, and global operations as the business evolves.

• Engage in daily communication via WhatsApp and calls.

• Submit end-of-day progress updates.

⛳️ Requirements

• 1–3 years of relevant work experience.

• Experience as a Virtual Assistant or Executive Assistant.

• Background in LinkedIn outreach and lead generation.

• Experience in appointment setting.

• Familiarity with cold calling or outbound phone outreach.

• Experience in customer engagement and relationship building.

• Background in providing administrative support.

• Exceptional written and verbal communication skills in English.

• Strong capabilities in LinkedIn communication.

• Proficient in calendar management.

• Experience using WhatsApp Business.

• Knowledge of Google Workspace or Microsoft Office.

• Basic skills in internet research.

• Ability to quickly learn new CRM systems and communication tools.

• Friendly, approachable, warm, personable, professional, highly proactive, organized, reliable, resourceful, and confident in interactions with executives and business owners.

• Comfortable building authentic relationships rather than relying on scripted dialogues.

• Eager to learn and grow within the organization.

• Bachelor's degree preferred but not mandatory.

• Candidates from Manila or Cebu preferred.

• Familiarity with Zoho CRM is a plus.

• Experience in video editing using CapCut, Adobe Premiere Pro, Canva, DaVinci Resolve, etc., is preferred.

• Basic knowledge of digital marketing is preferred.

🏝️ Benefits

• Part-time position with potential for long-term growth.

• Flexible working hours.

• Opportunities for long-term career advancement.

• Possible chance to assist in person at future leadership summits and events in the Philippines.

• Daily interaction and close collaboration with the client’s India-based team.

• Potential to expand into a dedicated team based in the Philippines.