Senior Administrative Analyst

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee the department’s budget, which includes recording invoice provisions and executing the reversal process.

• Administer the documentation regularization process for fleet vehicles, including scheduling inspections as necessary and managing the payment of fees and taxes.

• Compile expense reports for the branch’s petty cash fund and ensure the safekeeping of the allocated funds.

• Monitor the submission of invoices to the Finance Department for processing and register them in the appropriate system.

• Initiate requests for the purchase of cleaning and break room/kitchen supplies after consulting with the General Services team regarding needs.

• Submit invoices to the Finance Department for processing payments.

• Evaluate reprographics invoices against the vouchers received from the Reception team and forward them for payment approval.

• Arrange for locksmith services and the creation of company stamps.

• Supervise courier services for the Operations team and other departments.

• Organize and maintain the department’s records, ensuring that documents are securely stored and easily accessible.

• Solicit quotes for maintenance and infrastructure work related to engaging third-party service providers.

⛳️ Requirements

• Prior experience in an administrative position.

• Familiarity with administrative procedures, financial oversight, and document management.

• Excellent organizational abilities and meticulous attention to detail.

• Capability to effectively monitor and manage processes.

• Proficient in Microsoft Office, particularly Excel.

• A completed or ongoing bachelor’s degree in Business Administration, Management, or a related field is advantageous.

🏝️ Benefits

• Meal Voucher (VR)