Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Conduct thorough reviews and audits of all employee expenditures within Ramp to ensure adherence to established travel and expense policies of the company.

• Monitor transactions and proactively reach out to employees to collect any missing receipts, memos, or necessary documentation.

• Act as the internal contact for expense policies, effectively communicating guidelines and assisting employees in understanding what qualifies under company compliance.

• Issue, manage, and oversee both virtual and physical corporate cards for employees and vendors through Ramp.

• Review, categorize, and route invoices for appropriate approval, ensuring smooth integration between Coupa and Sage Intacct / NetSuite.

• Manage all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements.

• Oversee the onboarding of new vendors, maintain accurate system setups, generate annual 1099 reporting, and serve as the primary contact for vendor inquiries.

• Reconcile the accounts payable sub-ledger, corporate card statements, and bank accounts to confirm that all bills and payments are accurately recorded.

• Assist with month-end processes, which include preparing expense accruals and reconciling balance sheet accounts.

• Investigate and rectify billing discrepancies by reconciling vendor accounts with monthly statements.

• Examine existing accounts payable and travel & expense policies, implementing improvements to enhance efficiency and internal controls.

• Serve as the internal advocate for accounts payable and travel & expense processes, providing comprehensive training and support to team members at all levels of the company.

⛳️ Requirements

• 3–5 years of progressive experience in high-volume accounts payable and expense management.

• Bachelor’s degree in Finance, Accounting, or a related field (or equivalent practical experience).

• Essential: Direct experience with Coupa and Sage Intacct (experience with NetSuite is highly advantageous).

• Highly Preferred: Previous experience managing Ramp (or a comparable modern spend management platform like Brex/Navan).

• Strong knowledge of accounts payable processes, invoice workflows, vendor management, reconciliations, and month-end close procedures.

• Proven track record of managing large transaction volumes while maintaining outstanding attention to detail and accuracy.

• Experience working across multiple systems concurrently in fast-paced, deadline-oriented environments.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication skills and ability to collaborate across functions.

• Proficient in Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.

🏝️ Benefits

• Dental, vision, and various group medical plan options.

• A 401(k) retirement savings plan.

• Group life insurance.

• Accidental death and dismemberment (AD&D) insurance.

• Flexible spending account (FSA) and health savings account (HSA).

• Commuter benefits.

• Employer-funded short-term (STD) and long-term disability (LTD) insurance.

• Additional supplemental insurance plans (including spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program).

• Flexible vacation policy.

• Accrued paid sick leave.

• 10 paid holidays (including 2 floating holidays for full-time non-exempt employees).

• Eight weeks of paid parental leave for eligible employees.

• Additional paid weeks for the birthing parent.

• Four weeks of paid caregiver leave.

• A monthly Lifestyle Spending Account allowance.