Accounts Payable Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the complete accounts payable cycle, encompassing invoice reception, coding, approvals, payment execution, vendor maintenance, and reconciliations.

• Ensure invoices are processed accurately and efficiently in line with company policies and approval procedures.

• Oversee vendor payments through ACH, wire transfers, checks, and other authorized payment methods.

• Track AP aging and proactively manage upcoming payment commitments, payment terms, and vendor communications.

• Reconcile vendor statements, investigate discrepancies, and resolve issues in collaboration with both vendors and internal stakeholders.

• Maintain precise vendor records, including W-9s, payment information, contracts, tax documents, and supporting files.

• Act as the main point of contact for AP-related inquiries from vendors, employees, and financial leadership.

• Assist in month-end and year-end closing activities through AP accruals, reconciliations, aging evaluations, and expense reporting.

• Prepare schedules and supporting documentation needed for financial reporting and closing processes.

• Aid in 1099 preparation and other compliance-related reporting needs.

• Support audits by arranging AP schedules, reconciliations, and requested documentation.

• Maintain accurate records that enhance close readiness and reporting reliability.

• Identify opportunities to enhance AP workflows through automation, system improvements, and process optimization.

• Develop, sustain, and enhance AP documentation, including SOPs, process maps, approval workflows, payment procedures, closing checklists, and escalation paths.

• Establish scalable processes that minimize manual effort while enhancing accuracy and visibility.

• Uphold robust internal controls regarding vendor setup, invoice approvals, payment processing, and recordkeeping.

• Ensure adherence to company policies and documentation requirements.

• Foster strong vendor relationships through effective communication, professionalism, and proactive issue resolution.

⛳️ Requirements

• A minimum of 5 years of experience in accounts payable, accounting, or finance operations.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred.

• Experience managing full-cycle accounts payable processes, vendor relations, and payment execution.

• Solid understanding of accounting principles, expense coding, accruals, reconciliations, and month-end closing procedures.

• Experience in creating or maintaining SOPs, process documentation, workflows, or operational manuals.

• Proficient with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com, Ramp, Brex, Expensify, or similar tools.

• Advanced skills in Excel or Google Sheets, including reconciliations, reporting schedules, pivot tables, and data analysis.

• Exceptional attention to detail along with strong organizational abilities.

• Capability to juggle multiple priorities in a fast-paced and dynamic environment.

• Excellent written and verbal communication skills.

• High level of ownership, accountability, and discretion when managing sensitive financial information.

🏝️ Benefits

• Health insurance

• Flexible work arrangements