Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Accurately and promptly process and review a high volume of complex supplier invoices.

• Execute Workday Procure-to-Pay tasks, which include processing invoices, matching POs, validating receipts, and reviewing 2-way/3-way matches.

• Investigate and resolve invoice discrepancies related to POs, receipts, pricing, quantities, coding, approvals, duplicates, and suppliers.

• Collaborate with Procurement, business requestors, receiving teams, suppliers, and Accounts Payable leadership to address exceptions and avoid payment delays.

• Assess non-PO invoices for coding, approvals, documentation, and compliance with company policies.

• Assist in weekly payment runs encompassing checks, ACH, and other authorized payment methods.

• Reconcile supplier statements and investigate credits, unapplied payments, duplicate invoices, and overdue items.

• Oversee AP aging and workflow queues, escalating unresolved or high-risk items to the AP Lead.

• Maintain supplier records and documentation, including W-9 forms and banking details.

• Aid in month-end closing processes, including AP accruals, account reconciliations, aging reviews, and resolving outstanding items.

• Address inquiries from suppliers and internal stakeholders within established service-level expectations.

• Comply with internal controls, segregation-of-duties requirements, audit standards, and corporate policies.

• Identify process inefficiencies and propose enhancements to bolster controls, decrease manual tasks, and enhance AP efficiency.

• Mentor less-experienced members of the AP team and contribute to special projects, testing, training, and process documentation.

⛳️ Requirements

• A minimum of 4 years of progressive experience in Accounts Payable or a related accounting field; extensive high-volume AP experience is highly preferred.

• Practical experience with Workday Financial Management / Workday Procure-to-Pay is strongly preferred, including familiarity with Workday Enterprise Interface Builder (EIB) functionality and using EIBs for high-volume transaction uploads; experience in another large ERP system may be considered.

• Comprehensive understanding of end-to-end accounts payable and Procure-to-Pay processes, including purchase orders, receiving, invoice matching, exception resolution, and payments.

• Proven ability to independently research and resolve intricate invoice, supplier, and payment issues.

• Solid grasp of AP controls, audit requirements, and fundamental accounting principles.

• Proficient in Microsoft Excel, including functionalities like lookups, pivot tables, filtering, and data analysis.

• Excellent attention to detail, organizational skills, follow-through capabilities, and the ability to manage multiple priorities and deadlines in a dynamic environment.

• Strong written and verbal communication skills, along with a customer-service-oriented and problem-solving approach.

• Capacity to work autonomously while effectively collaborating with the AP Lead and cross-functional stakeholders.

🏝️ Benefits

• Competitive compensation.

• Flexible scheduling options.

• Opportunities for cross training.

• Medical, dental, and vision insurance.

• HSA accounts with employer contributions.

• Eligibility for 401(k) with employer matching.

• Paid holidays.

• Defined PTO and sick time programs.