Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Review, process, and audit vendor invoices for payment, ensuring appropriate approvals and coding to the correct cost center and general ledger account.

• Process weekly payments and send remittances to vendors.

• Electronically save invoices and associated support documents in accordance with record retention policies.

• Monitor credits owed to the company and ensure they are applied to vendor payments.

• Promptly resolve any discrepancies or issues related to invoices.

• Reconcile monthly payable reports to verify the accuracy of payments.

• Submit new vendor/supplier packets to leadership for Oracle setup.

• Assist with the preparation of annual 1099 forms.

• Respond to inquiries in a timely, professional, and efficient manner.

• Assist with canceled payments, voided checks, and stop payments, including necessary research.

• Support year-end audits.

• Gather information for operational expense accruals when invoices have not yet been received.

• Aid in A/P and vendor-spend operational reporting metrics.

• Review AP trend analysis reports during the month-end closing process.

• Ensure checks are mailed in a timely manner.

• Perform other duties as assigned.

⛳️ Requirements

• Completion of high school or equivalent education.

• A minimum of two years of experience in accounts payable.

• Familiarity with accounting software, preferably Oracle, OnBase, and Great Plains.

• Experience with Concur, Navan, or other expense reporting applications.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Excellent customer service skills with a positive attitude.

• Ability to establish and maintain strong interdepartmental relationships.

• Strong verbal and written communication skills.

• Exceptional organizational skills.

• Detail-oriented with a focus on solutions.

• Capable of meeting deadlines and being accountable.

• Self-starter who is results-driven and reliable.

• Proficient in Excel.

• Must be eligible to work in the United States; this position is currently not eligible for sponsorship.

🏝️ Benefits

• Competitive wages

• Medical with telemedicine

• Dental and Vision

• Basic and Optional Life Insurance

• Paid Time Off (PTO)

• Maternity, Parental, Family Care

• Community Volunteer Time Off

• 12 Paid Holidays

• Company Paid Disability Insurance

• 401k (with employer match)

• Health Savings Accounts (HSA) with company provided contributions

• Flexible Spending Accounts (FSA)

• Supplemental Insurance

• Mental Health and Well-being: Employee Assistance Program (EAP)

• Tuition Reimbursement

• Wellness program

• Remote-first, flexible environment