RFP Manager, Growth – RFP Proposals, Pitch Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the complete development and implementation of RFIs, RFPs, security questionnaires, procurement requests, and proposal submissions.

• Create and oversee proposal workplans, timelines, milestones, and review schedules.

• Facilitate collaboration among cross-functional contributors from Strategy, Media, Creative, Analytics, Technology, Finance, Legal, and Executive Leadership.

• Collaborate with Growth and Pitch Leadership to convert pursuit strategies into engaging and customized proposal narratives.

• Adapt submissions to align with each client's business needs, evaluation criteria, and procurement standards.

• Manage interactions with third-party consultants and procurement throughout the proposal process.

• Develop, edit, personalize, and compile agency credentials, proposals, executive summaries, capability presentations, and supporting documentation.

• Uphold editorial and quality standards while ensuring a consistent premium WPxGS brand experience.

• Create new proposal content, unique differentiators, and reusable messaging in collaboration with subject matter experts.

• Oversee and enhance the agency's proposal content library.

• Act as the primary steward of proposal knowledge within internal AI systems and content repositories.

• Enhance proposal efficiency through organization, templates, and effective knowledge management.

• Support Growth Leadership throughout all stages of the pitch lifecycle, from qualification to the final presentation.

• Organize presentation materials, printed assets, leave-behinds, and meeting logistics.

• Monitor proposal progress and provide daily updates on status, risks, dependencies, and milestones.

• Ensure contributor accountability and facilitate senior leadership reviews at key milestones.

• Refine proposal processes, templates, workflows, and governance.

• Establish best practices in proposal management throughout the Growth organization.

• Assist in onboarding and training team members on proposal tools, processes, and standards.

⛳️ Requirements

• 4-5+ years of experience in proposal management, new business development, agency growth, marketing operations, or related fields within advertising, media, marketing, or consulting.

• Proven experience in leading complex RFP/RFI responses within advertising, media, marketing, consulting, or technology sectors.

• Demonstrated track record of supporting competitive proposal processes and cross-functional pursuit teams.

• Exceptional written, editing, proofreading, and communication abilities.

• Strong project management skills with the capacity to handle multiple high-priority deadlines simultaneously.

• Outstanding organizational skills and meticulous attention to detail.

• Experience in building and maintaining knowledge management systems or content libraries.

• Proficiency with Google Workspace, Salesforce, project management software, and collaborative work tools.

• Ability to excel in fast-paced, deadline-driven environments.

• Background in editorial or technical writing.

• Experience in supporting consultant-led procurement processes.

• Familiarity with proposal automation or knowledge management platforms.

• Knowledge of AI-powered content management and prompt libraries.

• Experience in integrated media, creative, or digital marketing agencies.

🏝️ Benefits

• Remote-first culture.

• Flexible schedules.

• Unlimited PTO.

• Extended Holiday break (Winter).

• Work from anywhere options.

• 100% paid parental leave.

• 401(k) matching.

• Medical, Dental, Vision, Life, and Pet Insurance.

• Sponsored life insurance.

• Short Term Disability insurance and additional voluntary insurance.

• Annual Class Pass Credits.

• Office hubs in Los Angeles, Chicago, and New York for learning and development opportunities, events, workspace, and optional in-person collaboration.