Recruiting & Operations Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Evaluate delivery associate applications received via Indeed.

• Reach out to candidates through phone, text, and email.

• Perform initial screening interviews with candidates in English.

• Inquire about approved qualifications and availability.

• Arrange next-step interviews for candidates who meet the qualifications.

• Maintain consistent follow-up with candidates throughout the recruitment process.

• Keep accurate records of all communications with candidates.

• Aid qualified drivers in navigating Amazon's onboarding process.

• Organize background checks, drug screenings, training, and necessary documentation.

• Monitor each candidate's progress in the onboarding workflow.

• Follow up on any incomplete or pending requirements.

• Accurately update Amazon portals, ADP, and internal tracking systems.

• Ensure candidates do not proceed to the next stage until all onboarding steps are fulfilled.

• Maintain comprehensive records for Amazon's audit and compliance purposes.

• Assist with fleet documentation and administrative tracking.

• Keep vehicle-related spreadsheets, trackers, and documentation up to date.

• Follow up on necessary fleet information or outstanding tasks.

• Monitor deadlines and recurring fleet management duties.

• Promptly escalate any missing information, compliance issues, or discrepancies.

• Manage email communications using Outlook and Gmail.

• Update Google Sheets, Excel documents, and internal tracking systems.

• Organize digital records and operational documentation.

• Support leadership with scheduling, follow-ups, and assigned projects.

• Learn and assist with additional operational workflows as business needs change.

⛳️ Requirements

• Previous experience in recruiting, onboarding, HR support, or executive administrative roles is essential.

• Strong preference for candidates with experience in screening or interviewing job applicants.

• Preferred experience in supporting logistics, transportation, delivery, or high-volume hiring operations.

• CRM experience is necessary.

• Proficient experience with spreadsheets and data tracking is required.

• Ability to work during EST business hours is mandatory.

• Native or near-native proficiency in English communication is required.

• Bilingual ability in English and Spanish is advantageous but not mandatory.

• Preference for candidates who have experience handling confidential employee or applicant information.

• Strong attention to compliance, documentation, and audit readiness is essential.

🏝️ Benefits

• Competitive pay rates.

• Weekly payment schedule.

• Multiple open roles available.

• Free training and skills enhancement opportunities.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.

• And much more!