Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Open and manage transaction files.

• Analyze contracts, addenda, disclosures, and supporting documents for completeness.

• Monitor deadlines, contingencies, earnest money, inspections, financing, title, escrow, and closing dates.

• Keep track of files for any missing signatures, documents, approvals, and required information.

• Prepare and send documents for electronic signature.

• Maintain professional communication with agents, lenders, title or escrow companies, cooperating agents, and other parties involved in transactions.

• Update transaction systems, dashboards, notes, and client reports regularly.

• Provide clear status updates and escalate potential risks before deadlines are reached.

• Complete daily reports and assigned tasks within required deadlines.

• Adhere to brokerage requirements, partner preferences, company procedures, and security standards.

• Safeguard confidential client information and login credentials.

• Engage in training, coaching, quality reviews, and team meetings.

• Contribute to process improvements as the department expands.

⛳️ Requirements

• Minimum of five years of direct experience in residential real estate transaction coordination.

• Proficient in both written and spoken Spanish and English.

• Experience managing transactions from the executed contract through to closing.

• Familiarity with residential real estate processes in the United States.

• Background in reviewing contracts, disclosures, addenda, and transaction documents.

• Experience in tracking deadlines, contingencies, signatures, deposits, inspections, financing, title, escrow, and closing requirements.

• Ability to handle multiple active transactions simultaneously.

• Experience communicating directly with real estate agents and other transaction parties.

• Strong written and verbal communication skills in English.

• Strong written and verbal communication skills in Spanish.

• Excellent attention to detail, organization, judgment, and follow-through.

• Capability to identify problems and escalate them promptly.

• Ability to follow written procedures and client-specific instructions accurately.

• Capacity to work independently while remaining accountable to the team.

• Open to receiving feedback and making necessary corrections.

• Commitment to maintaining confidentiality and adhering to information-security requirements.

• Availability to work an assigned schedule in the Eastern Time Zone.

• Reliable high-speed internet access and a backup internet option.

• Dependable computer, webcam, microphone, headset, and professional workspace.

• Proficiency in using a company-approved password manager and multifactor authentication process.

• Quick learner of new systems.

• Candidates may need to complete an online assessment, written transaction scenarios, resume verification, a recorded video interview, a live video interview, reference checks, and equipment verification.

🏝️ Benefits

• Fully remote work environment.

• Consistent schedule aligned with Eastern Time.

• Clear procedures and performance expectations.

• Regular coaching and feedback.

• Opportunity to collaborate with experienced real estate professionals.

• Long-term growth potential within a developing national department.

• Career path opportunities toward Senior Transaction Coordinator, Trainer, Quality Reviewer, or Pod Lead.

• Possibilities to earn additional responsibilities based on strong performance, accuracy, dependability, and leadership.