Purchasing Operations Specialist – Contract Talent

This is a fully remote position, open to applicants in California.

📋 Description

• Evaluate and assess purchase requests for account coding, shipping, item standards, approvals, and transaction specifics prior to PO creation.

• Liaise with requestors to confirm information and prepare orders for the generation of POs.

• Process orders and transactions that do not involve sourcing or bidding activities.

• Assist in resolving downstream system errors and coding inquiries.

• Analyze unmatched invoices and address issues to streamline invoice processing.

• Collaborate with suppliers on credits, account reconciliation, invoicing protocols, delivery challenges, and order status updates.

• Examine non-PO and summary invoices for accuracy and facilitate AP processing.

• Reconcile Purchase Card transaction documentation, coding, and monthly statements.

• Oversee cardholder approvals and ensure timely submission of statements.

• Manage the team inbox and address customer inquiries.

• Support customers with system login assistance, order status updates, delivery issues, and system navigation.

• Maintain addresses in the procurement system and reconcile orders with receipts and invoices.

• Investigate and resolve aged or unused orders.

• Generate weekly and monthly reports and maintain reporting documentation.

• Assist in testing activities and respond to auditor inquiries.

• Calculate and verify accruals and prepare accrual spreadsheets for journal entries.

⛳️ Requirements

• High school diploma or equivalent is required.

• A degree in Business or a related field is preferred.

• A minimum of 3 years of experience in an accounting, finance, or purchasing role is required.

• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Strong grasp of business and general accounting principles.

• Comprehensive understanding of company controls and accounting regulations.

• Excellent written and verbal communication skills.

• Ability to work independently with minimal oversight.

• Strong problem-solving and time management capabilities.

• Successful completion of a background check is mandatory as a condition of employment.

🏝️ Benefits

• Medical insurance

• Vision insurance

• Dental insurance

• Life insurance

• Disability insurance

• Eligibility to enroll in the company 401(k) plan