Purchasing Associate

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver administrative and clerical assistance to the department, including tasks such as reviewing Ops Sheets and creating labels.

• Evaluate and process order entries from customers, the sales team, and EDI systems.

• Confirm and ensure the accuracy of product specifications, pricing, and delivery timelines.

• Generate precise purchase orders as requested, validating details and specifications with the sales team before forwarding them to suppliers.

• Enter purchase order data into company systems and Excel spreadsheets, encompassing pricing information and order details.

• Aid in obtaining necessary compliance paperwork and certificates as mandated by carriers and suppliers.

• Manage daily communications with suppliers concerning orders, shortages, substitutes, discrepancies, and date modifications, relaying pertinent information to the sales, freight, and accounting teams.

• Promptly update purchase orders and systems to reflect any alterations and maintain accuracy.

• Acquaint yourself with customer and supplier preferences.

• Assist with special projects and reports as requested by management.

• Communicate through email and Teams.

⛳️ Requirements

• 3-5 years of experience in an administrative or clerical capacity.

• Prior experience in processing orders, especially with entries from various sources, including EDI systems, and collaborating with sales teams.

• Strong capability to verify product specifications, pricing information, and delivery schedules, ensuring adherence to company standards.

• Knowledge in creating purchase orders and coordinating with sales teams and suppliers.

• Ability to foster and maintain robust relationships with customers and suppliers.

• Excellent communication skills, both verbal and written.

• Experience in US-based logistics is mandatory.

🏝️ Benefits

• Competitive salary.

• Schedule flexibility.

• Company-provided equipment.