Purchases Analyst

This is a fully remote position, open to applicants in Europe.

📋 Description

• Oversee the management of purchase orders throughout designated EMEA countries from initiation to finalization.

• Ensure that each purchase request contains all necessary details, including customer, employee, product, shipping, enrollment, configuration, and billing information.

• Execute or coordinate purchase orders with authorized suppliers.

• Validate supplier acceptance, product availability, pricing, estimated delivery timelines, and supplier order references.

• Continuously monitor open orders to guarantee compliance with applicable SLAs.

• Identify and address delays, discrepancies, or operational risks, escalating them to the relevant stakeholders.

• Maintain accurate records of order statuses, including blockers, next steps, responsible parties, and expected completion dates.

• Manage order cancellations, replacements, amendments, returns, or reorders as necessary.

• Keep thorough documentation and closure evidence for each purchase.

• Directly communicate with EMEA suppliers concerning order placement, stock levels, pricing, lead times, delivery, enrollment, configuration, invoicing, and payment status.

• Follow up on supplier quotes and verify their validity prior to purchase.

• Ensure timely order confirmations, tracking numbers, invoices, serial numbers, enrollment confirmations, and delivery proof from suppliers.

• Coordinate device enrollment processes, including Apple Business Manager and Windows Autopilot.

• Determine if enrollment is automatic, manual, or necessitates hash extraction and sharing.

• Confirm that all required customer enrollment information is available before processing the order.

• Follow up with suppliers until successful completion and confirmation of enrollment.

• Keep all assigned EMEA orders updated in the purchasing platform in real time.

• Document supplier confirmations, pricing, invoices, payment statuses, expected delivery dates, tracking numbers, enrollments, configurations, and delivery evidence.

• Ensure that order statuses accurately reflect the current phase of the purchasing process.

⛳️ Requirements

• A minimum of one year of experience in Purchasing, Procurement, Supply Chain, Order Management, Operations, or a similar role.

• Bachelor’s degree in Business Administration, International Business, Supply Chain Management, Finance, Operations, or a related area, or equivalent professional experience.

• Proven experience in managing purchase orders, quotations, invoices, supplier communications, and order follow-ups.

• Exceptional organizational skills with the ability to handle multiple orders and priorities concurrently.

• Keen attention to detail and a strong commitment to data accuracy.

• Proficient written and verbal communication skills in English.

• Experience collaborating with suppliers across Europe, the Middle East, or Africa.

• Strong problem-solving skills with the ability to pinpoint and escalate operational risks.

• Capacity to work independently while ensuring clear ownership and accountability.

• Intermediate spreadsheet proficiency, including formulas, filters, lookups, pivot tables, and data validation.

• Familiarity with purchasing software, ERPs, CRMs, ticketing systems, or order-management platforms.

• Basic understanding of invoices, taxes, currencies, and payment processes.

• Availability to work hours that provide adequate coverage for EMEA suppliers and operations.

🏝️ Benefits

• Flexible schedule to accommodate overlapping hours with Latam for training sessions or business alignment.