Proposal Specialist

This is a fully remote position, open to applicants in New York.

📋 Description

• Assist in the daily functions of the bids and proposals team.

• Ensure that requests for proposals (RFPs) and other quotation documents are delivered to potential customers in a professional and timely manner.

• Produce compliant and professionally crafted proposals within the timeframes defined by the customer.

• Oversee the coordination, review, and editing of proposal contributions from cross-functional team members.

• Establish scalable workflows, process enhancements, templates, and tools to boost efficiency and consistency while promoting best practices.

• Offer guidance to sales teams and subject matter experts regarding persuasive writing and proposal best practices.

• Assist in the presentation of offers.

• Review and manage commercial Terms and Conditions requested by clients in collaboration with legal counsel.

• Maintain commercial document templates in accordance with company branding standards.

• Execute all other assigned responsibilities.

⛳️ Requirements

• Bachelor's degree in business, marketing, communication, engineering, or a related field.

• Strong understanding of commercial and financial structures.

• Minimum of 3 years of relevant experience in a commercial role.

• Experience preferred in a manufacturing or energy sector.

• Background in hydrogen and/or oil & gas is advantageous.

• Proven experience in leading cross-functional initiatives or projects within a matrixed organization.

• Comprehensive knowledge of proposal best practices and procedures, work processes, and tools, including CRM, Salesforce, or other related proposal and/or project management software.

• Self-motivated, driven, assertive, and innovative.

• Excellent follow-through skills.

• Proficient in project management.

• Exceptional verbal and written communication abilities.

• Capacity to effectively engage with diverse audiences and stakeholders at all levels.

• Proven analytical skills with a keen attention to detail.

• Driven and self-directed.

🏝️ Benefits

• Eligibility for Health, Dental & Vision Insurance starting from the first day of employment.

• 401(k) plan with a 5% company match.

• Eligibility for bonuses.

• Paid time off including vacation, personal, and sick leave.

• Paid holidays.

• Wellness Reimbursement Program.

• Opportunity to apply for Tuition Reimbursement.

• Fertility and Family Building Benefits.

• Employee Referral Program.

• Employee Assistance Program.