Proposal Specialist

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Assist in establishing and supporting estimating and proposal processes.

• Gather and analyze data to aid the organization.

• Execute tasks that enhance the efficiency and consistency of the estimating team.

• Download bid packages and update relevant stakeholders.

• Daily check owner sites for updated bid documents, download them, and inform stakeholders.

• Assign new bid packages with Estimate numbers from the Estimate Log.

• Maintain the Estimate Calendar.

• Create and uphold a folder structure that integrates the two primary structures currently in use.

• Develop and uphold consistent document control guidelines for document locations, naming, and numbering conventions.

• Conduct data entry and formatting as required by the Estimating management team.

• Provide assistance with additional duties as needed and directed.

• Collaborate with cross-functional departments to ensure timely implementation of change requests.

• Classify documentation, keep records organized, and promote continuous improvement.

• Identify problems, gather data, establish facts, and draw valid conclusions.

• Recognize and report documentation gaps required by policy.

• Create, monitor, and take ownership of multiple action plans with limited support.

• Participate in daily toolbox meetings with crews and subcontractors when on-site.

• Travel to job sites as necessary.

⛳️ Requirements

• Associate's degree or an equivalent combination of education and experience.

• 0-3 years of relevant work experience.

• Familiarity with MIC Health and Safety programs and project-specific regulations.

• Actively participate in daily toolbox meetings with crews and subcontractors when on-site.

• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook, with strong skills in Excel and Word.

• Previous programming experience with Visio, Illustrator, and Adobe PDF.

• Capability to manage multiple tasks or projects simultaneously.

• Ability to collaborate with teams across various disciplines and present ideas and findings to colleagues and clients.

• Proficient in working independently with minimal supervision while meeting deadlines.

• Accuracy in arithmetic, subtraction, decimals, and percentages.

• Skills in monitoring, critical/strategic thinking, analysis, decision-making, active listening, reading comprehension, time management, initiative, and follow-through.

• Willingness to travel up to 25% of the time.

• Must be capable of lifting up to 20 pounds occasionally.

• Position may require a pre-employment background check and drug testing.

🏝️ Benefits

• Competitive salary with ongoing performance evaluations and merit increases.

• 401(k) plan with company matching.

• Employee Stock Purchase Plan (ESPP).

• Flexible spending accounts (Healthcare & Dependent care).

• Medical, Dental, and Vision insurance options with coverage for spouse, domestic partner, and children.

• Diabetes Management program.

• Telehealth services.

• Prescription Drug Plan.

• Pet Insurance.

• Weight Management Drug Discount.

• Discounted memberships to a National Gym Membership Network.

• Paid Time Off.

• Paid Holidays.

• Bereavement Leave.

• Military Leave, including Benefits Continuation.

• Employee Assistance Program.

• Short- and long-term disability coverage.

• Life insurance.

• Accidental death & dismemberment coverage.

• Voluntary life insurance options.

• Accident coverage.

• Critical illness coverage.

• Hospital indemnity coverage.

• Emergency Travel Assistance Program.

• Group legal plan.