Proposal Operations Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the creation of high-quality, compliant, and persuasive proposals and RFI responses for federal opportunities.

• Manage and coordinate the entire proposal lifecycle, which includes kickoff meetings, Q&A submissions, data calls, RFP analyses, stand-up meetings, and color reviews.

• Ensure compliance with RFP requirements and timely submission of proposals.

• Communicate proposal milestones and updates to both internal teams and external partners.

• Organize and facilitate structured kickoff meetings for proposals.

• Conduct proposal color reviews and gather actionable feedback.

• Utilize desktop publishing, production, and graphic design skills to create high-quality proposal deliverables.

• Lead and engage in proposal solution workshops to identify gaps and risks.

• Develop, populate, and customize reusable content and artifacts within proposal outlines and templates.

• Establish and maintain a repository of reusable proposal content, graphics, artifacts, and templates.

• Lead post-submission lessons learned sessions and support process improvements and AI-enabled proposal operations.

⛳️ Requirements

• Proven experience in managing and developing complex multi-volume proposals using formal proposal development processes.

• Proficient in developing and applying proposal management artifacts, such as schedules, outlines, compliance matrices, kickoffs, storyboards, mockups, and color review briefings.

• Strong skills in project management, time management, prioritization, and communication.

• Exceptional attention to detail.

• Strong analytical skills for overseeing proposal structures, RFP sections, and appendices.

• Experience in integrating AI-enabled tools into proposal management workflows while ensuring quality and compliance.

• Demonstrated leadership ability to foster cross-functional collaboration.

• Comprehensive understanding of federal contracting, business development, capture, and proposal processes.

• Bachelor’s degree or equivalent years of relevant work experience in place of a degree.

• At least 6 years of experience managing multi-volume proposals that have led to federal contract awards.

• Advanced skills in desktop publishing.

• Proficiency in MS Office 365, SharePoint, Adobe Acrobat, and Adobe Creative Suite.

• Ability to analyze complex requirements and translate them into clear, actionable tasks and processes.

• Must be a U.S. citizen.

• Eligible to obtain and maintain a federal government-issued security clearance if necessary.

• APMP Foundation Certification and/or familiarity with Shipley Proposal methodology is preferred.

• Experience in proposal-related desktop publishing and/or graphic development is advantageous.

• Proposal writing and editing experience is a bonus.

🏝️ Benefits

• 144 hours of paid time off (PTO).

• 11 holidays observed.

• 85% of insurance premium covered.

• 401k plan available.

• Opportunities for continued education.

• Reimbursement for certification maintenance.

• Comprehensive benefits package that includes major health care carriers.

• Career development opportunities available.

• A culture that supports technical and professional growth.