Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the complete proposal delivery process for public sector bids — from the intake qualification stage through to final submission and post-submission debriefing.

• Assess incoming requests against bid criteria: sales engagement, timeline feasibility, solution readiness, and strategic alignment; provide recommendations to proceed, deprioritize, or decline.

• Navigate requirements specific to the public sector, including FAR/DFAR compliance, on-shore contributor restrictions, portal management, and procurement processes like Ariba.

• Perform final quality reviews to guarantee message cohesion, strategic alignment, and submission readiness before each response is dispatched.

• Develop win themes, executive summaries, and strategic messaging for high-priority submissions, ensuring that responses reflect the current product positioning and competitive landscape.

• Oversee Loopio content governance — identifying gaps, flagging outdated entries, and enhancing library quality in collaboration with solution consultants and content owners.

• Partner with SMEs, solution consulting, and product teams to create and maintain reusable content that enhances response quality and minimizes manual effort over time.

• Assist the team's implementation of AI-assisted drafting and generative answer tools, providing structured feedback on output quality and aiding in the refinement of prompts and instructions.

• Manage partner deliverables within RFx responses — overseeing timelines, tracking outstanding inputs, and ensuring that partner contributions fulfill submission requirements.

• Serve as the primary contact for partner-contributed content on proposals you manage, working directly with partner teams to address gaps and uphold quality.

• Maintain precise Salesforce case documentation and contribute to reporting on win rates, RFx-to-demo conversions, and pipeline influence.

⛳️ Requirements

• A minimum of 4 years of experience in proposal management or RFx responses, with direct exposure to US public sector or government procurement processes.

• Proven capability to shape and enhance proposal content — not merely coordinate it — including executive summaries, win themes, and strategic messaging.

• Knowledge of federal acquisition regulations (FAR/DFAR) and public sector submission prerequisites.

• Experience in coordinating partner-contributed deliverables within RFx responses.

• Background in working with or alongside offshore or outsourced execution teams; adept at setting clear expectations, reviewing work effectively, and maintaining quality at scale.

• Experience managing content libraries or governance processes in a proposal or presales context; familiarity with Loopio is a plus.

• Proficient in Salesforce for case management, intake tracking, and reporting.

• Excellent written communication skills — capable of shaping, editing, and enhancing responses under deadline pressure.

• Highly organized, with the capability to manage multiple concurrent proposals of varying complexity without compromising quality.

• A collaborative and proactive communicator who can work across sales, legal, solution consulting, and external partners without requiring a defined script for every situation.

🏝️ Benefits

• An annual discretionary bonus typically awarded.

• Restricted Stock Units granted at the time of hire.

• 401(k) matching and a comprehensive employee benefits package.