Proposal Manager

This is a fully remote position, open to applicants in Missouri.

📋 Description

• Oversee, arrange, and compose high-quality proposals that meet solicitation requirements and established guidelines, ensuring the company’s technical solutions are effectively communicated within a compelling business proposal.

• Manage all aspects of the proposal process, including identifying new RFP opportunities, evaluating requirements, leading bid/no-bid discussions, strategizing proposals, conducting RFP Response Kickoff meetings, overseeing team assignments, content creation and development, internal reviews, production, and post-RFP submission follow-ups.

• Ensure compliance with all necessary regulatory and compliance standards.

• Compile the final text, graphics, exhibits, and supporting documents into an appealing package for clients.

• Lead the development, collection, and review of clarifying questions to be presented to the customer based on RFP requirements.

• Translate technical data and other intricate software concepts into easily digestible content.

• Edit and proofread proposals to guarantee accuracy, exceptional grammar, clarity, and focus.

• Develop professionally formatted documents and presentations, integrating text, tables, charts, graphics, and diagrams.

• Gather and document business project data from SMEs and various departments, including sales, operations, and finance, as well as through independent research.

• Coordinate with team members to obtain feedback and revisions, ensuring that the proposal development process remains on schedule.

• Monitor RFx for any amendments and extensions that may affect schedules and requirements.

• Maintain all draft and final RFP backup documentation.

• Effectively communicate with leadership and staff throughout the entire proposal lifecycle, both pre- and post-RFP.

• Conduct quality assurance checks for all necessary document deliverables.

• Track and report annual proposal win/non-win data to assess the effectiveness of our business development proposal process.

• Maintain a library of document templates to streamline and standardize proposal creation.

• Manage the RFP content library within Loopio.

• Conduct research and stay updated on relevant industry statistics and data.

• Assist with other writing, editing, and marketing projects as needed.

• Support sellers with leads, opportunities, and upcoming RFPs from services like GovWin or Bidnet.

• Coach and train the overall team on best practices for RFP responses.

• Work independently, multitask, and manage assigned team members to ensure adherence to deadlines and quality standards.

⛳️ Requirements

• Bachelor’s degree in English, Journalism, Communications, Marketing, or a related discipline.

• At least 5 years of relevant experience in proposal management, technical writing, and responding to RFPs.

• Familiarity with or prior experience in the public sector is highly desirable.

• Knowledge and experience using Salesforce.

• Proficiency with Loopio, RFPio, or other RFP automation software.

• Experience in identifying and vetting potential RFx opportunities through bid services like GovWin or BidNet.

• Extensive experience with Microsoft Word and Excel, as well as Adobe PDF editor and DocuSign.

• Excellent verbal communication and interpersonal skills.

• Strong research, writing, proofreading, formatting, and editing abilities.

• Exceptional technical writing skills, including grammar, spelling, and punctuation.

• Solid time management and multitasking capabilities, with the ability to manage competing deadlines.

• Strong skills in comprehension, organization, and prioritization.

• Meticulous attention to detail.

• Experience with graphic design software is a plus.

• Establish and maintain the SharePoint collaboration site for each proposal and manage the final folder to include the original RFx documents and the final response.

• Knowledge of the best proposal-writing practices in the industry and the ability to implement them.

• Capability to work seamlessly with cross-functional, remote team members.

🏝️ Benefits

• EOE/M/F/Disabled/Vet.

• This company is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, national origin, age, disability, or protected veteran status. All qualified applicants will receive consideration for employment.