Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the comprehensive development of compliant and engaging proposals, which includes RFP analysis, outline formation, schedule creation, writing, editing, and final production.

• Handle multiple proposals simultaneously, often under tight deadlines (including 72-hour task order responses).

• Conduct color team reviews, facilitate solution discussions, and lead content development sessions with technical SMEs, BD, and leadership.

• Create and maintain proposal schedules, compliance matrices, templates, and version control procedures.

• Compose clear, persuasive, and compliant proposal sections, encompassing technical, management, past performance, and staffing narratives.

• Transform SME input into refined, customer-oriented content.

• Sustain and enhance a library of reusable proposal materials, including resumes and past performance documents.

• Aid in early capture initiatives by engaging in win strategy, customer analysis, competitor evaluations, and solution generation.

• Engage in BD pipeline reviews and collaborative discussions.

• Support BD in shaping activities, managing the pipeline, and qualifying opportunities.

• Advocate for proposal best practices in an environment where proposals may be perceived as administrative rather than strategic.

• Develop repeatable processes, templates, and workflows to enhance efficiency and quality.

• Provide education to internal stakeholders regarding proposal roles, expectations, and timelines.

• Coordinate with remote teams, subcontractors, and partners to gather necessary inputs and ensure timely submissions.

• Actively communicate risks, gaps, and needs to leadership (owner).

• Foster strong relationships with SMEs and BD personnel to enhance proposal readiness and solution quality.

⛳️ Requirements

• Bachelor’s degree in business or a related discipline.

• Over 5 years of experience in managing and writing federal government proposals; experience in small businesses is highly preferred.

• Proven ability to manage several proposals at once with minimal supervision.

• Excellent writing, editing, and storytelling abilities, with a knack for synthesizing technical information.

• Experience with rapid-turnaround task orders and IDIQ environments.

• Understanding of Shipley or similar proposal methodologies (formal certification is a plus).

• Proficient in Microsoft Office and collaborative tools (Teams, SharePoint, etc.).

• Capability to work independently in a remote setting with high accountability.

• **Preferred Qualifications**

• Experience in supporting BD and capture activities within a small or growing organization.

• Ability to implement structure and process in environments with limited existing frameworks.

• Knowledge of federal contracting, FAR/DFARS, and government procurement processes.

• Experience in graphic design or desktop publishing (e.g., PowerPoint, Visio, Adobe) is advantageous.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• 401(k) plan with company match.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and training.

• Flexible work environment with remote options.