Proposal Lead

This is a fully remote position, open to applicants in Canada.

📋 Description

• Lead the comprehensive proposal development process for RFPs, RFQs, and various competitive procurement opportunities.

• Assess solicitation documents and formulate pursuit strategies that align with customer needs, organizational strengths, and unique selling points.

• Create proposal timelines, compliance strategies, content plans, and submission schedules for multiple simultaneous pursuits.

• Facilitate proposal kick-off meetings and coordinate cross-functional teams including Operations, Engineering, Safety, Finance, Legal, and Business Development.

• Oversee the development of proposal content, offering guidance, review, and direction to contributors.

• Ensure uniform messaging, effective positioning, and tailored responses for clients.

• Supervise final proposal production and submission processes across public and private procurement platforms.

• Confirm that proposal submissions adhere to corporate branding, quality, compliance, and approval standards.

• Advocate for proposal procedures and the Opportunity Governance process, which includes Go/No-Go meetings, Quote Reviews, proposal quality assessments, and executive approvals.

• Mentor, coach, and train members of the proposal team.

• Analyze win/loss results and gather customer feedback to refine future pursuit strategies and submissions.

• Keep track of industry trends, customer demands, and procurement practices to boost proposal competitiveness.

• Act as a subject matter expert for proposal content libraries, templates, and knowledge management resources within SharePoint, Teams, and other business systems.

• Promote standardization and process enhancement initiatives.

• Assist in the evaluation, adoption, and ongoing improvement of AI-enabled tools and workflows.

• Contribute to responsible AI practices focusing on accuracy, confidentiality, quality control, and governance.

• Design and maintain tools, processes, and reporting for proposal performance, pipeline, workload, and resource visibility.

• Manage customer prequalification submissions and contractor qualification requirements throughout North America.

• Ensure timely completion of compliance documentation and organizational certifications necessary for bid eligibility.

• Oversee tender opportunity intake, which includes monitoring shared inboxes, assessing opportunities, and coordinating internal pursuit assignments.

• Collaborate with operational and business development leaders to identify, prioritize, and pursue strategic growth opportunities.

⛳️ Requirements

• Over 7 years of progressive experience in proposal management, business development support, or pursuit management within the construction, engineering, utilities, infrastructure, or professional services sectors.

• Proven track record in leading complex, high-value proposal submissions and managing several concurrent pursuits.

• Established ability to foster strong internal relationships and engage pertinent technical, operational, and corporate resources to assist pursuit teams.

• Strong leadership and project management skills, with the capacity to influence and coordinate diverse stakeholder groups.

• Outstanding writing, editing, and communication abilities.

• Advanced proficiency in Microsoft Word.

• Solid understanding of best practices in proposal development.

• Experience with public procurement and tendering platforms such as MERX, Bonfire, Bids&Tenders, Ariba, and similar systems.

• Advanced proficiency in the Microsoft Office Suite, SharePoint, Teams, Adobe Acrobat, and Visio.

• Ability to produce professionally formatted proposal materials, including tables and organizational charts.

• Strong analytical, organizational, and problem-solving skills with an exceptional eye for detail.

• Capability to perform effectively in a fast-paced environment while managing competing priorities and deadlines.

• A post-secondary diploma or degree in Business, Marketing, Communications, or a related technical field.

• Experience in the utility, energy, renewable energy, electrical infrastructure, or industrial services sectors.

• Professional certification in proposal management or project management (APMP, PMP, or equivalent).

• Experience with the use and integration of AI-enabled tools within a proposal, pursuit, business development, or similar environments.

• Experience in implementing, adopting, or developing AI-supported proposal processes and best practices is a notable asset.

• Familiarity with Adobe Creative Suite, including InDesign.

• Graphics experience is an asset.

• Experience with CRM systems, business development processes, and strategic pursuit planning.

🏝️ Benefits

• Competitive wages.

• Comprehensive benefits package with flexible options and wellness spending accounts.

• RRSP.

• Supportive and hands-on leadership team.

• Ongoing training and skills improvement, including Spark U and external training opportunities.

• Employee referral bonus program.

• Corporate discounts (hotels, travel, insurance, retail).

• Chance to work on impactful infrastructure projects.

• Opportunity to collaborate with technical experts across North America.

• Potential for advancement into senior proposal leadership over time.