Proposal Coordinator

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Oversee all stages of proposal development from the moment of solicitation receipt to the final submission.

• Analyze Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations for Bid (IFBs), and Sources Sought notifications to pinpoint requirements, deadlines, and submission guidelines.

• Create proposal timelines, compliance matrices, outlines, and assignment trackers.

• Collaborate with technical personnel, project managers, executives, subcontractors, and teaming partners to collect necessary information.

• Assemble, edit, format, and generate proposal documents for submission.

• Ensure that proposal packages are thorough, compliant, and submitted within set deadlines.

• Oversee electronic proposal submissions through government and commercial procurement platforms.

• Preserve proposal content libraries, resumes, project descriptions, past performance data, and corporate qualifications.

• Assist in the creation and upkeep of standard proposal templates and branding standards.

• Execute final quality assurance evaluations prior to submission.

• Track procurement websites to discover potential opportunities.

• Organize electronic filing systems for proposals and marketing resources.

• Aid in the preparation of presentations, interview materials, and marketing events.

⛳️ Requirements

• An Associate's or Bachelor's degree in Business, Marketing, Communications, English, Public Administration, or a related discipline is preferred.

• A minimum of 2 years of experience in proposal coordination, marketing, business development, or a related field is preferred.

• Previous experience supporting engineering, environmental, construction, government contracting, or professional services firms is preferred.

• Strong organizational and project management abilities.

• Exceptional written, editing, proofreading, and verbal communication skills.

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Familiarity with SharePoint, CRM systems, proposal management software, or graphic design tools is advantageous.

🏝️ Benefits

• A pre-hire drug test is mandatory.

• Equal Employment/Affirmative Action employer, ensuring no discrimination based on sex, race, or other characteristics.