Project Specialist – HMGP

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver administrative and programmatic assistance throughout all phases of federal and state grant program lifecycles, from pre-award evaluation to project execution, progress tracking, and award conclusion.

• Manage mitigation initiatives and collaborate with counties, municipalities, states, federal agencies, applicants, and various stakeholders.

• Assess project applications, ensure adherence to procedures, respond to inquiries, and submit finalized recovery project applications to FEMA for funding approval.

• Prepare project agreements, evaluate requested changes, and update agreements until execution.

• Supervise ongoing projects, review quality reports, process payments, liaise with stakeholders, and ensure compliance with regulations.

• Gather, analyze, structure, and summarize financial and grant-related data.

• Assist with federal and client-specific reporting obligations.

• Monitor and track budgets while communicating outcomes to project and client management.

• Research and maintain up-to-date knowledge of regulations for FEMA, ARPA, SLFRF, IIJA, and other federal funding initiatives.

• Foster trusted advisor relationships with clients, project management, state agencies, sub-recipients, and internal subject matter experts.

• Conduct site visits, outline funding opportunities and program specifics, promote participation, and assist with application processes.

• Aid clients in managing FEMA fund performance by evaluating portfolios, anticipating challenges, and offering recommendations.

• Oversee final project evaluations and closure procedures for completed recovery initiatives.

⛳️ Requirements

• A bachelor’s degree in environmental studies, Hazard Mitigation, Urban Planning, Public Administration, Water/Conservation Management, Environmental Science, Emergency Management, Economics, or a related discipline is required.

• A minimum of 3 years of relevant work experience is required.

• Preference for candidates located in FL or Southern GA.

• Experience in sales or account management is considered advantageous.

• Proficient in Adobe Acrobat and Microsoft Office 365, particularly Word, Excel, Outlook, and Power Apps (BI, Query, Automate).

• Exceptional verbal and written communication abilities.

• Up to 50% travel may be required depending on program assignment.

🏝️ Benefits

• Employee-centric culture

• Strong emphasis on work-life balance

• Fully remote work options

• Paid Time Off

• Paid family care/sick leave

• Parental leave

• Comprehensive benefits package

• 401k with matching contributions