Project Manager – Community Veterinary Medicine

This is a fully remote position, open to applicants in California.

📋 Description

• Develop and oversee the master project plan and timeline for four deliverables.

• Identify scheduling risks and present recovery strategies to the Executive Sponsor.

• Approve standard deadline extensions and escalate significant changes as needed.

• Monitor expenditures against the grant budget and prepare inputs for funder reports.

• Keep funder and governance documentation up to date.

• Organize Editorial Leadership Council meetings, establish agendas, provide pre-reads, and track action items.

• Conduct reviews of the Strategic Advisory Council's scope and compile feedback.

• Manage the open call for authors and onboard selected contributors.

• Gather conflict-of-interest disclosures, AI usage attestations, and contributor agreements.

• Coordinate author applications, notifications, onboarding packages, orientations, kickoff calls, and ongoing check-ins.

• Maintain the contributor roster effectively.

• Log manuscripts and conduct initial submission checklist reviews.

• Route drafts to Category Editors and monitor feedback and revision deadlines.

• Oversee external peer review logistics and collect reviewer comments.

• Keep Asana project trackers and Google Drive folders updated.

• Plan two 2–3 day convenings, managing logistics, participant travel, and budget considerations.

• Process travel reimbursements and contributor stipends efficiently.

• Compile publication attribution, credentials, and conflict-of-interest disclosures.

• Manage final platform assembly, file tracking, version control, and outstanding tasks.

• Coordinate logistics for launch communications.

• Report to the Senior Executive Assistant to the CEO and collaborate with the CEO as the Executive Sponsor.

⛳️ Requirements

• Minimum of 3-5 years in project management, project coordination, executive support, or a related field.

• Project Management Professional (PMP) certification is preferred.

• Demonstrated organizational skills with a history of managing multiple deadlines and personnel simultaneously.

• Excellent written communication skills that are clear, professional, and courteous.

• High proficiency in Google Workspace (Drive, Docs, Sheets, Calendar) and familiarity with video conferencing tools.

• Comfort in designing trackers, shared folders, and templates.

• Experience with a project management tool such as Asana, Monday, Trello, or Smartsheet, or the ability to learn one quickly.

• Ability to handle confidential information with discretion, including conflict-of-interest disclosures and draft content.

• Capacity to work independently and reliably on a part-time schedule, with flexibility during busy periods.

• Willingness to travel for in-person convenings.

• Ability to learn specialized veterinary terminology and consistently apply written standards.

• No veterinary background is required.

🏝️ Benefits

• Paid Time Off and holiday pay.

• Medical, dental, and vision insurance.

• Life insurance coverage.

• Long-term disability insurance.

• 401k retirement plan with contribution matching.

• Student debt relief program.

• Pre-tax commuter benefits.

• Lifestyle spending account.

• Mental health and wellbeing support through Talkspace.

• Discounts on retail and pet supplies.

• Discounts on veterinary care at our SF SPCA Veterinary Hospital and Clinic.

• Flexible part-time schedule with adaptability during peak times.

• Travel support and reimbursements for in-person convenings.

• Contributor stipends in accordance with budget and policy.