Project Manager Assistant – Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist Project Managers with daily project coordination and administrative duties.

• Help manage the inbox by prioritizing tasks and highlighting urgent inquiries from customers and suppliers as they arise.

• Aid in the preparation, maintenance, and updating of project plans and schedules.

• Enter orders from project handover into SharePoint and Business Central, adhering to internal company protocols.

• Organize project meetings with both internal and external clients, preparing agendas, documenting minutes, and following up on action items.

• Keep precise project documentation, records, and version control.

• Collaborate with internal teams, external suppliers, contractors, and stakeholders to facilitate seamless project execution.

• Generate purchase orders, invoices, and expense requests as necessary.

• Provide regular progress updates and reports on projects for Project Managers and the broader project team.

• Assist in procurement activities and communication with suppliers when appropriate.

• Participate in project closure activities, including the compilation of handover documents, lessons learned, and final reporting.

• Ensure all project activities comply with company policies, procedures, and quality standards.

⛳️ Requirements

• Must possess a strong command of both written and spoken English.

• Excellent organizational and time management abilities, capable of handling multiple priorities, including managing three email inboxes.

• Proficient in Microsoft Office applications, such as Word, Excel, Outlook, and PowerPoint.

• Preferred: Experience in the manufacturing or construction sectors.

• Familiarity with Business Central is a plus.

• Exceptional attention to detail and precision in documentation and reporting.

• Capability to foster effective working relationships with colleagues, suppliers, and stakeholders.

• Proactive, adaptable, and able to work independently as well as collaboratively within a team.

• Strong problem-solving abilities and a commitment to following up on actions until completion.

• Experience in an administrative, coordination, or project support capacity is preferred.

• Knowledge of project management processes, terminology, or tools is advantageous.

🏝️ Benefits

• Diverse Challenges: Each day presents new opportunities and unique challenges that keep your work stimulating and fulfilling.

• Team Collaboration: Collaborate with a supportive team that values your insights and contributions.

• Inclusivity: Be part of an inclusive and diverse workplace that appreciates your input.