Project Analyst

This is a fully remote position, open to applicants in Colorado, +11 more states.

📋 Description

• Delivering efficient project coordination support across the portfolio of US programs.

• Assisting in the development and upkeep of project work plans and task tracking using Monday.com, which includes managing schedules, tracking milestones, monitoring workloads, and reporting on status.

• Aiding in the formation of budgets and overseeing project financials in collaboration with project managers and the finance team (e.g., monitoring expenditures, updating budgets, reviewing and reconciling project profit and loss statements, and assessing supplier invoices).

• Creating and distributing project documentation for both internal and external audiences (e.g., meeting minutes, reports, slide presentations, and briefing materials).

• Assisting in the execution and maintenance of digital advertising campaigns across various platforms such as search engines, online forums, video sharing sites, and social media (e.g., Google, YouTube, Rumble, TikTok, Quora, 4chan, Instagram, Facebook).

• Supporting the coordination and logistics for training programs and events, which includes scheduling, venue management, attendance tracking, invoicing, and payment processing.

• Coordinating the drafting, review, and issuance of contracts for consultants, suppliers, and project partners.

• Evaluating current business processes and designing/implementing modifications to optimize operations and improve team efficiency.

• Collaborating with the Senior Program Manager to ensure adherence to project contractual obligations and compliance with any applicable Federal, State, or local legislation.

• Working closely with finance, operations, communications, design, and other administrative support teams.

• Assisting with other related assignments as directed by the Senior Program Manager.

⛳️ Requirements

• Proven experience in project coordination or a similar administrative position.

• Excellent organizational and planning capabilities, with the ability to juggle competing priorities and meet deadlines without sacrificing quality.

• Strong numerical skills, including experience with budgets, spreadsheets, and data analysis.

• Familiarity with project management tools and a willingness to adopt new software and systems.

• Effective and confident communicator in written, verbal, and interpersonal settings.

• A practical problem-solver who can identify inefficiencies and implement improvements.

• Adaptable and composed under pressure, with a flexible approach to changing priorities.

• A sincere commitment to Moonshot's mission and the values that support it.

• Additionally, we require and will verify candidates' eligibility to work in the US. Candidates must be prepared to undertake and successfully complete any necessary security clearance procedures based on client requirements.

• Experience or strong interest in matters related to online safety, intelligence, violent extremism, targeted violence, violence prevention, or similar fields.

• Experience in supporting planning and logistics for training and events.

• Understanding of project management principles and methodologies.

• Experience or interest in contracting, compliance, or process enhancement.

🏝️ Benefits

• 15 days of paid vacation leave, in addition to Federal holidays and 1 extra paid leave day for Native American Heritage Day.

• Flexible public holiday policy allowing for the option to work on federal holidays in exchange for taking a day off at a later date.

• Comprehensive private healthcare package, inclusive of coverage for partners and children.

• Dental & Vision Insurance.

• Life & Disability Insurance.

• 24/7 access to complimentary counseling through our Employee Assistance Program.

• 3% matched contributions to a 401k plan.

• Generous maternity and paternity leave policies: 26 weeks of paid maternity leave and 8 weeks of paid paternity leave.

• All permanent employees are granted share options upon joining the company.