Project Coordinator, Labor Futures

This is a fully remote position, open to applicants in New York.

📋 Description

• Act as the primary liaison among researchers, community partners, the Labor Futures team, and other departments within Data & Society.

• Facilitate and organize activities for the Labor Futures team.

• Assist the Program Director in transitioning the project from planning stages to publication and dissemination.

• Manage comprehensive programming while providing daily administrative, operational, and logistical support for the project.

• Schedule and oversee meetings and check-ins with researchers and community partners.

• Keep researchers updated on project progress and aid in the timely fulfillment of deadlines and deliverables.

• Oversee project-related financial processes, including IRB, participant stipends, and authorized researcher travel.

• Aid in the development and publication of reports by coordinating structures, timelines, resources, and researcher connections.

• Summarize meetings into clear action items, identifying conflicts, discrepancies, or synergies for escalation.

• Manage the operational calendar, prepare agendas and pre-meeting materials, take notes, and maintain shared file systems.

• Align timelines and deliverables with the Communications, Strategy & Engagement, and Editorial teams.

• Coordinate onboarding procedures and financial workflows for Contract Researchers with HR and Finance.

• Foster partner relationships and manage recurring calls, updates, event announcements, and follow-up notes.

• Maintain a contact database for project inquiries from academic, civil society, and journalistic sources.

• Engage in internal programming, organizational meetings, presentations, seminars, reading groups, working groups, committees, and professional development activities.

⛳️ Requirements

• A Bachelor’s degree is required.

• Over 7 years of experience in project management, coordination, community support, or related fields.

• Experience in a research-based environment.

• Strong understanding of research practices and norms, including qualitative and fieldwork-based research, as well as familiarity with research institutions such as Institutional Review Boards.

• Knowledge of Zotero and academic platforms like SSRN, Google Scholar, and major scholarly journals.

• Proven track record of collaborative work with civil society, community, and labor organizations.

• Exceptional verbal and written communication skills.

• Ability to manage multiple projects concurrently while adhering to deadlines.

• Strong interpersonal skills with experience working with diverse colleagues and collaborators.

• Detail-oriented and highly organized.

• Ability to work independently within a remote-first organization.

• Must reside in and be authorized to work in the United States.

• Full vaccination against COVID-19 is required prior to joining, with accommodations available as necessary.

• Three professional references are required with the application.

• Finalists will need to complete a brief, role-specific writing exercise.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Access to optional products and services such as additional insurance and 401k management.

• Paid time off.

• Paid federal holidays.

• Remote-first work setup.

• Opportunities for professional development.

• Organization-wide meetings, retreats, town halls, listening sessions, workshops, training, and social events.

• Reasonable accommodations provided during the application or interview process.

• COVID-19 vaccination accommodation assessments conducted in line with ADA-related requirements.