Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist project managers by monitoring project progress, milestones, and deliverables through PMO tools and systems.

• Revise task lists, timelines, and dashboards to accurately represent the current status of projects.

• Oversee critical deadlines and ensure that documentation and updates are completed correctly and punctually.

• Facilitate the coordination of sprint activities, which includes scheduling, tracking sprint items, and documenting notes or action items.

• Create project documentation, agendas, and presentation materials for meetings with internal teams and clients.

• Take comprehensive notes during meetings, track follow-up actions, and ensure timely updates in PMO tools and systems.

• Prepare updates, summaries, and reports for leadership and clients.

• Assist in the standardization of templates, reports, and workflows across the PMO.

• Maintain project records and archives, ensuring proper version control and documentation practices.

• Support the Senior Director of PMO and project managers with the compilation of project decks and management reports.

• Organize scheduling and logistics for project-related calls, sprint reviews, retrospectives, and stakeholder updates.

• Contribute ideas for enhancing PMO tools, templates, and processes.

• Stay updated on project management trends, tools, and best practices.

• Provide administrative and operational support for additional PMO initiatives as required.

• Perform other designated duties as necessary.

⛳️ Requirements

• Outstanding organizational skills with a keen attention to detail.

• Exceptional written and verbal communication abilities.

• Capability to handle multiple tasks and priorities across various concurrent projects.

• Comfortable collaborating with both technical and non-technical team members.

• Proficient in project management and collaboration tools, including HaloPSA, Microsoft Teams, and SharePoint.

• Proactive and service-oriented mindset with an emphasis on teamwork and follow-through.

• Bachelor’s degree in business, management, project management, or equivalent work experience and certifications.

• 1–3+ years of experience in project coordination, operational support, or customer service.

• Familiarity with project management or Agile environments is preferred.

• This is a full-time, exempt position.

🏝️ Benefits

• Innovative Solutions: Engage with cutting-edge IT and cybersecurity services tailored for the financial and regulated sectors.

• Professional Growth: Gain insights from seasoned project managers and acquire hands-on experience in enterprise-level project execution.

• Collaborative Culture: Become part of a supportive, people-first team that prioritizes structure, learning, and collective success.

• Occasional travel for on-site meetings.