Project Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Assist Technical Project Managers with the daily execution of projects.

• Establish, configure, and oversee Jira projects, boards, workflows, issue types, custom fields, and permission schemes.

• Develop and maintain Confluence spaces, pages, templates, and repositories for project documentation.

• Ensure Jira data integrity by removing duplicate or outdated tickets, enforcing naming standards, and aiding in backlog grooming.

• Oversee user access, roles, and project settings in collaboration with IT/Jira administrators.

• Resolve day-to-day issues related to Jira and Confluence.

• Facilitate scheduling, meeting coordination, agenda preparation, and minute-taking.

• Monitor action items and follow up with responsible task owners.

• Support resource tracking, timeline updates, and dependency management.

• Coordinate communication between technical teams, business stakeholders, and client representatives.

• Assist with change management and UAT coordination activities.

• Help onboard team members to project tools and processes.

• Create Jira reports and dashboards, and prepare presentations suitable for stakeholders.

⛳️ Requirements

• Bachelor's degree in Business Administration, Information Technology, Engineering, or a related field, or equivalent experience.

• A minimum of 3 years’ experience in a Project Coordinator, PMO Analyst, or similar position.

• Ideally experienced in supporting technology implementation projects.

• Practical expertise in administering and configuring Jira, including workflows, boards, custom fields, permissions, and JQL.

• Strong familiarity with Confluence, including space/page setup, templates, and documentation organization.

• Capability to generate Jira reports and dashboards using native reporting, JQL filters, and gadgets.

• Advanced skills in PowerPoint with the ability to create polished, stakeholder-ready presentations from raw data.

• Understanding of project management principles, including timelines, RAID logs, status reporting, and milestone tracking.

• Excellent written and verbal communication abilities.

• Strong organizational skills and meticulous attention to detail.

• Capacity to manage multiple priorities within a fast-paced, client-facing consulting environment.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

• Experience with utility clients or in the utilities/energy sector is preferred.

• Familiarity with Atlassian tools beyond Jira and Confluence is preferred.

• Exposure to Agile/Scrum methodologies is preferred; Certified ScrumMaster or similar certification is advantageous.

• CAPM or PMP certification, or active pursuit thereof, is preferred.

• Experience supporting SaaS/ERP/CIS technology implementations is preferred.

• Familiarity with SharePoint, Smartsheet, or MS Project is preferred.

• Background in management consulting and client-facing roles is preferred.

• Basic understanding of change management principles is preferred.

• Must currently have authorization to work in the United States on a full-time basis.

• Celerity is unable to sponsor or take responsibility for employment visa sponsorship.

🏝️ Benefits

• Activities focused on employee welfare and development outside of work to foster team building.

• Formal training and certification opportunities.

• Medical Insurance.

• Dental Insurance.

• Vision Insurance.

• Disability Insurance (STD/LTD).

• Flexible Spending Account.

• Health Savings Account.

• Basic Life/AD&D Insurance.

• 401(k) plan.

• Paid Time Off.

• Company Holidays.

• Leave of Absence.

• Options for remote work and flexible work schedules (for qualified positions).

• Employee Referral Program.

• Opportunities for Professional Development.

• Charitable Contribution Match.