Project Administrative Assistant

This is a fully remote position, open to applicants in Poland, +1 more country.

📋 Description

• Assist in the administrative and financial oversight of designated COA licensing initiatives.

• Gather, verify, and uphold project and financial data to ensure precise revenue recognition.

• Validate COA data and information, and store it in the appropriate tools.

• Monitor project financials, including budgets, invoicing, and internal systems.

• Handle and process financial transactions, which include invoice requests, validation, and follow-ups.

• Keep accurate project trackers, financial records, and documentation.

• Create standard project and financial status reports.

• Supervise timelines and follow up on outstanding actions, deliverables, and approvals.

• Collaborate with internal stakeholders and external partners.

• Detect and report any data discrepancies or process issues.

• Contribute to data integrity and the ongoing enhancement of tools and processes.

• Carry out additional duties and tasks assigned at the reasonable discretion of the Company.

⛳️ Requirements

• A minimum of 2 years of experience in project administration, financial coordination, or related roles.

• Experience with invoicing, budgeting, or revenue tracking processes.

• Strong attention to detail and accuracy, especially regarding data and financial information.

• Excellent organizational and multitasking abilities, capable of managing competing priorities.

• Strong communication skills with the capacity to work within an international team setting.

• Proficient in MS Office, particularly Excel, and familiar with data tracking tools.

• A proactive and organized approach to work.

• Experience in clinical research, COA licensing, or a similar setting is a plus.

• Familiarity with tools such as Monday.com is a plus.

• Legal authorization to work in the country where the position is located.

🏝️ Benefits

• Competitive base salary along with performance-related incentives.

• Health and wellness programs, including medical, dental, and vision coverage where applicable.

• Retirement and pension plans.

• Life insurance and disability coverage.

• Employee assistance programs and wellness resources.

• Opportunities for learning and development through structured training and career pathways.

• Flexible work arrangements, either from home or the office.

• An inclusive and accessible workplace.

• Reasonable accommodations during the recruitment process.