Program Development – Partnership Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist in gathering, reviewing, and refining proposal components and annexes.

• Maintain donor submission platforms while ensuring administrative, due diligence, and organizational documentation are current.

• Monitor proposal pipelines, submission timelines, deadlines, and essential deliverables.

• Facilitate the sharing of information among teams to enhance proposal development and decision-making.

• Oversee and update pipeline and corporate engagement decision management systems, documenting Go/No-Go decisions.

• Coordinate workflows and timelines among program development, technical, and operational teams.

• Maintain internal trackers, work plans, dashboards, and reporting tools.

• Organize meetings, prepare agendas, document action items, and track follow-up actions.

• Support internal planning sessions, workshops, team meetings, and various team processes.

• Conduct research on institutional donors, corporations, and both prospective and current partners.

• Monitor emerging opportunities and potential partnership prospects.

• Prepare meeting notes, partner profiles, and engagement materials.

• Assist in identifying, cultivating, and nurturing corporate, institutional, and strategic partners.

• Keep records of partner interactions, engagement plans, opportunities, and follow-up actions.

• Manage CRM and partnership management systems.

• Track partnership pipelines and engagement progress.

• Generate reports, dashboards, and partner intelligence.

• Coordinate partner outreach, meetings, and communications.

• Organize logistics for donor meetings, corporate partner meetings, networking events, workshops, webinars, and engagement activities.

• Prepare documents, presentations, reports, and other materials.

• Provide support for travel administration.

• Prepare requisitions and procurement/payment documentation.

• Offer on-site or virtual event support.

• Perform other related duties as assigned by the Director of Program Development.

⛳️ Requirements

• University degree in international development, international relations, business administration, public administration, communications, or a related field; a combination of education and relevant experience may be accepted.

• At least three to five years of pertinent professional experience in supporting program development, business development, partnerships, fundraising, grant management, or similar functions.

• Experience in the international development, non-profit, or private sectors.

• Proven experience in conducting research, opportunity scanning, partner mapping, and market intelligence.

• Background in supporting proposal and partnership development processes, including coordinating inputs, compiling documentation, tracking deadlines, and ensuring compliance with donor requirements.

• Experience with CRM systems, ensuring accurate records, pipelines, engagement plans, and reporting tools are maintained.

• Strong organizational and project coordination capabilities, with the ability to juggle multiple priorities, deadlines, and stakeholders simultaneously.

• Experience in coordinating meetings, workshops, and events.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, and CRM tools.

• Bilingual proficiency in English and French is essential.

• Professional proficiency in Spanish is highly preferred.

🏝️ Benefits

• Support with travel administration, including travel planning, expense tracking, visa coordination, and logistics.

• On-site or virtual event support as necessary.